Cisco WebEx Room Kits

Cisco WebEx Roomkits are teleconferencing devices that connect to a standard television or monitor. The room kit contains a high resolution camera, speakers and microphone. Connected to each room kit is a Cisco Touch 10 controller which provide a user interface for operating the room kit.

webex room kit

touch 10 control panel

Basic Operation

Join a Webex Meeting

Place a Call from Contact List

Place a Call Using Name, Number, or Address

Share Content in a Call

Place Calls Using the Cisco Webex App as Remote Control

Hosting a Zoom Meeting on Cisco Webex Room Kit Devices

You are able to host Zoom Meetings using our Cisco Webex Roomkits. Please see our full Zoom wiki here.

How to schedule the meeting:

1. On either the Outlook client or Office 365 go to Calendar -> Schedule a new meeting.
2. Click on Add a Zoom meeting

Office 365

Outlook Desktop Client

The first time scheduling a Zoom meeting, you may be asked to sign into your Zoom account.

1. Enter your full e-mail address: username@wpunj.edu
2. There is no need to enter a password.
3. Click on Sign in with SSO
   
4. Enter wpunj in the domain box.
   
5. Follow the University Single Sign On.
   
6. Under Location select the room you would like to use - ex: VY Boardroom.
7. In the To field (or Invite Attendees for Office 365) add the users you would like to invite.
8. Click Send in the Outlook app or Save in Office 365.

Office 365 location selection

Outlook Desktop Client location selection

How to start the meeting in the room

1. On the room control panel on the podium, select WebEx to turn on the display screen and control the table microphones.
2. 5 minutes prior to the scheduled meeting time, a green Join meeting button will appear on the Webex touch panel with the meeting info.
   
3. You will be prompted to enter the Meeting ID (found in the invitation sent out)
   
4. You will then be prompted to enter the Host Key (it never changes and is found on your Zoom user page profile (link)
   

As participants enter the meeting, you will be notified on the screen. To admit participants:

1. Press 1 on the Touch10 keypad – this will bring up a menu. (link)
   
2. Press 6 on the Touch10 keypad to show participants.
   
3. Press 0 on the Touch10 keypad to admit all participants in the waiting room. When done, press * (asterisk) on the keypad to close list, then * again to exit menu.