Microsoft Office 365

Microsoft Office 365 is a subscription-based online office and software plus services suite which offers access to various services and software built around the Microsoft Office platform. This service provides cloud storage and collaboration for both students and faculty members through their University accounts. Some of the features included in Office 365 are Outlook, Newsfeed, SkyDrive Pro, Sites and access to the Microsoft Office Web Apps. Both students and faculty member sign into Office 365 through the following site: https://login.microsoftonline.com/

Student Office 365

Student accounts in Office 365 offer access to the following features:

Example of the Office 365 menu bar when logged in with a student account.

• Outlook
• Calendar
• People
• Newsfeed
• SkyDrive Pro @ William Paterson University
• Sites

When logging into Office 365 with a student account, the student's inbox through Outlook is the first thing that is opened.

Student Login Problems

If you are having difficulty logging into your email after following these steps:

1. Click the following link to access your email: https://login.microsoftonline.com/
2. Login with your full email address, username@student.wpunj.edu, and the same password as WP Connect

Please clear your cache and cookies on the browser you are using to access your email. Here are three short ‘how to’ videos with step by step instructions:

• Google Chrome: http://www.youtube.com/watch?v=F3x5MrsSYQ8
• Mozilla Firefox: http://www.youtube.com/watch?v=QezlAFIo1zg
• Internet Explorer: http://www.youtube.com/watch?v=XURIEAzo9_A
• Safari: http://www.youtube.com/watch?v=wIKW44231F0

After deleting your cache on the appropriate browser, please attempt logging into your email once again. If you are still experiencing issues, please contact the Help Desk.

Faculty/Staff Office 365

Faculty/Staff accounts in Office 365 offer access to the following features:

Example of the Office 365 menu bar when logged in with a faculty/staff account.

• Newsfeed
• SkyDrive Pro @ William Paterson University
• Sites

Please Note: Faculty/Staff email is still hosted through Microsoft Exchange. To access a faculty/staff email inbox, please use email.wpunj.edu.

When logging into Office 365 with a faculty/staff account, the member's SkyDrive Pro is the first thing that is opened.

SkyDrive Pro

SkyDrive Pro home page.

SkyDrive Pro is cloud storage provided by Microsoft intended for storing and organizing work/school related documents. SkyDrive Pro is managed by the University IT department, allowing for features such as direct access to the Outlook address book, etc. SkyDrive Pro is different from SkyDrive, which is intended for personal storage separate from your workplace. SkyDrive Pro is also different from your Sites, which is intended for storing team or project-related documents.Because of this, the documents stored through SkyDrive Pro are only accessible when using your University credentials.

Storage Capactiy

SkyDrive Pro for William Paterson is currently allocating 25GBs of space for document cloud storage.

Uploading and Creating Documents

To upload an exiting document to SkyDrive Pro, click on the + new document link.

In the following window, you will have the option to either create a new document using Office Web Apps or upload an existing document from your computer. Alternatively, you may also drag existing documents onto the SkyDrive Pro page when it is open in your browser.

Sharing

All files stored in SkyDrive Pro are private initially – only you can see them – unless you decide to share them. You can easily make a file available to everyone in your organization by placing it in the Shared with Everyone folder or you can share files with specified co-workers so you can collaborate on projects. Currently, the University does not allow you to share files with external users.

There are two ways to share documents 1) by copying and pasting a link to the document or 2) sending a sharing email through SkyDrive Pro.

Sharing a Document via Link

To send a link to a co-worker or peer, navigate to the document you would like to share and click on the three dots located next to the document. A window will appear showing you a preview of your document as well as other options. Below the preview you will find a link box that contains the link to your document. Copy the document link and paste it in a message or email in order to share it with someone.

Sharing a Document via Email

To send an email with a link to the document you would like to share, navigate to the document and click the three dots located next to the document title. Click on the SHARE link listed at the bottom of the preview window.

After clicking the SHARE link, an email options window will open.

In this window, you can select the level of permission the person you are sharing with has (Can Edit or Can View) and choose to include a personal message with your email. Be sure to make sure the "Send and email invitation" option is checked in order for a notification email to be sent to the person you are sharing with.

Shared with Everyone

Placing documents into the "Shared with Everyone" folder will make those documents available to everyone in the University who has the link to your "Shared with Everyone" folder. You can find the link to your folder by clicking on the three dots located to the right of the folder.

By default, anyone looking at your "Shared with Everyone" folder has View Only access, meaning they cannot edit those documents.

Microsoft Office Web Apps

Office Web Apps are web applications that let you create, edit and share your Excel, Word, PowerPoint and OneNote files from any browser. Office Web Apps are an integral part of SkyDrive Pro.

Sites

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Outlook

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Newsfeed

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