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| == What is Webex? ==
| | #REDIRECT [[Phone and Voicemail System]] |
| Webex is Cisco’s video conferencing platform. It allows individuals to make, receive, and schedule video calls and conferences from any device. Webex meetings are highly immersive, providing HD video, wireless content sharing and much more. Webex Meetings can have up to 25 participants and Webex Events can have up to 300. Webex meeting would be more collaborative whereas Webex events are more ideal for presentations and a larger audience.
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| == Using the Full Application ==
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| The full application is available through the [https://itwiki.wpunj.edu/index.php/University_Software Software Center] on University imaged machines. For personal machines, go to https://www.webex.com/downloads.html to install full application. Please note it is useful to have the full application installed but not required. It is best to schedule meetings through the web version.
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| == Using the Web Version ==
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| From your web browser, Webex is available at www.wpunj.edu/webex.
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| #Click Sign in <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex1.jpg | 750px]]</div>
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| #Enter your full WPU email address <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex2.jpg | 750px]]</div>
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| #Sign in again with WPU login and Duo authentication. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex3.jpg | 750px]]</div>
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| == Scheduling a Meeting from the Web ==
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| #Click "Schedule." <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex12.PNG | 750px]]</div>
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| #Fill required sections. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex6.jpg | 750px]]</div>
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| == Starting a Meeting from the Web ==
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| Whoever creates the Meeting will be able to "start" the meeting. Once the meeting is started, attendees can "join."
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| #Click "Start a Meeting" and follow prompt to install webex.exe. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex03.PNG | 750px]]</div>
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| #Click "Start Meeting" when you are ready. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex7.jpg | 750px]]</div>
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| #Once you start the meeting, others will be able to join. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex8.jpg | 750px]]</div>
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| #If you click "Participant" at the top, you can edit settings for participants. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex9.jpg | 750px]]</div>
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| #In the middle of the window, you can turn your mic or camera on/off, share your screen, view participants, and more. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex10.jpg | 750px]]</div>
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| ==Audio Settings==
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| The default audio setting is to use your computer/headset. If you want to change that to your phone, you can. It is best to change audio before Joining or Starting a meeting.
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| #If you want to change the audio from your computer to your phone, notice the audio button at the bottom of the page. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex33.PNG | 750px]]</div>
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| #Select the "Call in" option. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex34.PNG | 750px]]</div>
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| #Call the phone number listed and follow telephone prompts to enter the Access Code and Attendee ID. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex35.PNG | 750px]]</div>
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| #You can also use the "Call me at" option and enter your phone number and follow telephone prompts. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex37.PNG | 750px]]</div>
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| ==Starting a Meeting from Outlook ==
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| #Once a meeting is scheduled, it will appear on your Outlook calendar.
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| #You can start the meeting from the calendar event.<div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex6-3.jpg | 750px]]</div>
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| ==Webex Event==
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| Webex Events work well for larger audiences where most participants are there to see a presentation. https://help.webex.com/en-us/ngd4k6q/Get-Started-with-Cisco-Webex-Events
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| #Log into wpunj.edu/webex
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| #Find "Webex Events" towards the bottom of the page. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex04.PNG | 750px]]</div>
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| #Click "Schedule an Event." Note that whoever is hosting the event should schedule the event.<div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex05.PNG | 750px]]</div>
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| #Fill out all required sections. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex06.PNG | 750px]]</div>
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| #Under "Attendees & Registration" click "Create an invitation list" to invite attendees. This group would be the audience.<div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex08.PNG | 750px]]</div>
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| #Under Presenters & Presentations, click "Create invitation list" for Presenters and Panelists. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex09.PNG | 750px]]</div>
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| #Once everything is correct, click "Schedule This Event." <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex10.PNG | 750px]]</div> | |
| #Send email invitations and they will now show up in Outlook Calendars. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex11.PNG | 750px]]</div>
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| ==Useful tools==
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| We recommend testing Webex meetings and events if you have never used it before. Please see this Webex Help Center. https://help.webex.com/en-us/
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| #By default, whoever creates the meeting is the Host. You can change role by right-clicking on the participant. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex17.png | 750px]]</div>
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| #Screen sharing can be done by clicking the share button. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex13.png | 750px]]</div>
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| #Record your meeting using the record button. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex14.png | 750px]]</div>
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| #Invite more attendees and other options by clicking the 3 vertical dots. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex16.png | 750px]]</div>
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| ==Phone App==
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| You can download the Cisco Webex on your Phone. Please note these screencaps are on an iPhone and will be slightly different for other phones and operating systems.
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| #Search for WebEx. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex18.png | 400px]]</div>
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| #Click "GET" <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex19.png | 400px]]</div>
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| #Click "GET" again. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex20.png | 400px]]</div>
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| #Open App. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex23.PNG | 400px]]</div>
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| #Click "I Accept" <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex24.PNG | 400px]]</div>
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| #Click "Sign in" <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex25.PNG | 400px]]</div>
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| #Sign in with full email address. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex26.PNG | 400px]]</div>
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| #Enter Site URL. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex27.PNG | 400px]]</div>
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| #Login with WPU Credentials. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex28.PNG | 400px]]</div>
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| #Authenticate with Duo. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex29.PNG | 400px]]</div>
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| #If you have a meeting already set, you can select "Join." <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex30.PNG | 400px]]</div>
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| #Click "Join Meeting." <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex31.PNG | 400px]]</div>
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| #Enter Meeting Number which can be found in your email. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex32.PNG | 400px]]</div>
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