Cisco WebEx Room Kits: Difference between revisions

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Cisco WebEx Room Kits are teleconferencing devices that connect to a standard television or monitor. The room kit contains a high resolution camera, speakers and microphone.  Connected to each room kit is a Cisco Touch 10 controller which provides a user interface for operating the room kit.  {{#ev:youtube|NjeZkucTXhU|600|right}}
[[File:Webexroomkit2.png|thumb|right|webex room kit]]
[[File:Touch10.png|thumb|right|touch 10 control panel]]
==Campus Locations==
Cisco WebEx Room Kits are currently setup in the following locations on campus:
'''Atrium'''
* Rm 127
'''College Hall'''
* Rm 145
* Rm 202 (Board Room)
* Rm 204
* Rm 212
'''Cheng Library'''
* Rm 226
'''Morrison Hall'''
*  Admissions Conference Room
* Registrars Conference Room
'''Raubinger Hall'''
* Rm 106
 
'''Shea Center'''
* Rm 150
* Rm 151
'''1800 Valley Road'''
* Board Room
* Rm 212
* Rm 222
* Rm 224
* Rm 247
==Basic Operation==
===Join a Webex Meeting===
[[File:Joinmeet.png|407px|frame|none]]
===Place a Call from Contact List===
[[File:Callcontact.png|756px|frame|none]]
===Place a Call Using Name, Number, or Address===
[[File:Callnamenumaddy.png|756px|frame|none]]
===Share Content in a Call===
[[File:Sharecontent2.png|756px|frame|none]]
===Place Calls Using the Cisco Webex App as Remote Control===
[[File:Webexappremote.png|1138px|frame|none]]
==Hosting a Zoom Meeting on Cisco Webex Room Kit Devices==
==Hosting a Zoom Meeting on Cisco Webex Room Kit Devices==
 
You are able to host Zoom Meetings using our Cisco Webex Room Kits. Please see our full Zoom wiki [[Zoom|here]].
===How to schedule the meeting:===
===How to schedule the meeting:===
#On either the Outlook client or Office 365 go to Calendar -> Schedule a new meeting.
#On either the Outlook client or Office 365 go to Calendar -> Schedule a new meeting.
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|}
|}


===The first time scheduling a Zoom meeting, you may be asked to sign into your Zoom account.===
====The first time scheduling a Zoom meeting, you may be asked to sign into your Zoom account.====
#Enter your full e-mail address:  username@wpunj.edu
#Enter your full e-mail address:  username@wpunj.edu
#There is no need to enter a password.
#There is no need to enter a password.
Line 17: Line 72:
#Enter '''wpunj''' in the domain box. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webexkit4.jpg | 750px]]</div>
#Enter '''wpunj''' in the domain box. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webexkit4.jpg | 750px]]</div>
#Follow the University Single Sign On. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webexkit5.jpg | 750px]]</div>
#Follow the University Single Sign On. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webexkit5.jpg | 750px]]</div>
#Under '''Location''' select the room you would like to use - ex: VY Boardroom.
#Under '''Location''' select the room you would like to use - ex: VY Boardroom.
#In the '''To''' field (or '''Invite Attendees''' for Office 365) add the users you would like to invite.
#Click '''Send''' in the Outlook app or '''Save''' in Office 365.
{| style="text-align: center;"
{| style="text-align: center;"
|'''Office 365''' <p>[[File:webexkit6.jpg|600px]]</p>
|'''Office 365 location selection''' <p>[[File:Webexkit6.jpg|600px]]</p>
|&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
|&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
|'''Outlook Desktop Client''' <p>[[File:webexkit7.jpg|600px]]</p>
|'''Outlook Desktop Client location selection''' <p>[[File:webexkit7.jpg|600px]]</p>
|&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
|&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
|}
|}
#In the '''To''' field (or '''Invite Attendees''' for Office 365) add the users you would like to invite.
#Click '''Send''' in the Outlook app or '''Save''' in Office 365.


===How to start the meeting in the room===
===How to start the meeting in the room===
#On the room control panel on the podium, select '''WebEx''' to turn on the display screen and control the table microphones.
#On the room control panel on the podium, select '''WebEx''' to turn on the display screen and control the table microphones.
#5 minutes prior to the scheduled meeting time, a green '''Join''' meeting button will appear on the Webex touch panel with the meeting info. <div class="toccolours mw-collapsible innercollapse" style="width:300px">[[File:webexkit8.jpg | 500px]]</div>
#5 minutes prior to the scheduled meeting time, a green '''Join''' meeting button will appear on the Webex touch panel with the meeting info. <div class="toccolours mw-collapsible innercollapse" style="width:300px">[[File:Webexkit8.jpg | 500px]]</div>
 
#You will be prompted to enter the '''Meeting ID''' (found in the invitation sent out)<div class="toccolours mw-collapsible innercollapse" style="width:300px">[[File:webexkit9.jpg | 500px]]</div>  
#You will be prompted to enter the '''Meeting ID''' (found in the invitation sent out)<div class="toccolours mw-collapsible innercollapse" style="width:300px">[[File:webexkit9.jpg | 500px]]</div>  
#You will then be prompted to enter the '''Host Key''' (it never changes and is found on your Zoom user page profile ([http://www.wpunj.edu/zoom link]) <div class="toccolours mw-collapsible innercollapse" style="width:300px">[[File:webexkit10.jpg | 500px]]</div>
#You will then be prompted to enter the '''Host Key''' (it never changes and is found on your Zoom user page profile ([http://www.wpunj.edu/zoom link]) <div class="toccolours mw-collapsible innercollapse" style="width:300px">[[File:webexkit10.jpg | 500px]]</div>


#As participants enter the meeting, you will be notified on the screen.  To admit participants:
===As participants enter the meeting, you will be notified on the screen.  To admit participants:===
*Press '''1''' on the Touch10 keypad – this will bring up a menu. ([http://www.wpunj.edu/zoom link]) <div class="toccolours mw-collapsible innercollapse" style="width:300px">[[File:webexki11.jpg | 500px]]</div>
#Press '''1''' on the Touch10 keypad – this will bring up a menu. ([http://www.wpunj.edu/zoom link]) <div class="toccolours mw-collapsible innercollapse" style="width:300px">[[File:webexkit11.jpg | 500px]]</div>
 
#Press '''6''' on the Touch10 keypad to show participants. <div class="toccolours mw-collapsible innercollapse" style="width:300px">[[File:webexkit12.jpg | 500px]]</div>
*Press '''6''' on the Touch10 keypad to show participants. <div class="toccolours mw-collapsible innercollapse" style="width:300px">[[File:webexkit12.jpg | 500px]]</div>
#Press '''0''' on the Touch10 keypad to admit all participants in the waiting room.  When done, press '''*''' (asterisk)  on the keypad to close list, then '''*''' again to exit menu.
 
*Press '''0''' on the Touch10 keypad to admit all participants in the waiting room.  When done, press '''*''' (asterisk)  on the keypad to close list, then '''*''' again to exit menu.

Latest revision as of 07:19, 29 March 2023

Cisco WebEx Room Kits are teleconferencing devices that connect to a standard television or monitor. The room kit contains a high resolution camera, speakers and microphone. Connected to each room kit is a Cisco Touch 10 controller which provides a user interface for operating the room kit.

webex room kit
touch 10 control panel

Campus Locations

Cisco WebEx Room Kits are currently setup in the following locations on campus:

Atrium

  • Rm 127

College Hall

  • Rm 145
  • Rm 202 (Board Room)
  • Rm 204
  • Rm 212

Cheng Library

  • Rm 226

Morrison Hall

  • Admissions Conference Room
  • Registrars Conference Room

Raubinger Hall

  • Rm 106

Shea Center

  • Rm 150
  • Rm 151

1800 Valley Road

  • Board Room
  • Rm 212
  • Rm 222
  • Rm 224
  • Rm 247

Basic Operation

Join a Webex Meeting

Joinmeet.png

Place a Call from Contact List

Callcontact.png

Place a Call Using Name, Number, or Address

Callnamenumaddy.png

Share Content in a Call

Sharecontent2.png

Place Calls Using the Cisco Webex App as Remote Control

Webexappremote.png

Hosting a Zoom Meeting on Cisco Webex Room Kit Devices

You are able to host Zoom Meetings using our Cisco Webex Room Kits. Please see our full Zoom wiki here.

How to schedule the meeting:

  1. On either the Outlook client or Office 365 go to Calendar -> Schedule a new meeting.
  2. Click on Add a Zoom meeting
Office 365

Webexkit1.jpg

             Outlook Desktop Client

Webexkit2.jpg

            

The first time scheduling a Zoom meeting, you may be asked to sign into your Zoom account.

  1. Enter your full e-mail address: username@wpunj.edu
  2. There is no need to enter a password.
  3. Click on Sign in with SSO
    Webexkit3.jpg
  4. Enter wpunj in the domain box.
    Webexkit4.jpg
  5. Follow the University Single Sign On.
    Webexkit5.jpg
  6. Under Location select the room you would like to use - ex: VY Boardroom.
  7. In the To field (or Invite Attendees for Office 365) add the users you would like to invite.
  8. Click Send in the Outlook app or Save in Office 365.
Office 365 location selection

Webexkit6.jpg

             Outlook Desktop Client location selection

Webexkit7.jpg

            

How to start the meeting in the room

  1. On the room control panel on the podium, select WebEx to turn on the display screen and control the table microphones.
  2. 5 minutes prior to the scheduled meeting time, a green Join meeting button will appear on the Webex touch panel with the meeting info.
    Webexkit8.jpg
  3. You will be prompted to enter the Meeting ID (found in the invitation sent out)
    Webexkit9.jpg
  4. You will then be prompted to enter the Host Key (it never changes and is found on your Zoom user page profile (link)
    Webexkit10.jpg

As participants enter the meeting, you will be notified on the screen. To admit participants:

  1. Press 1 on the Touch10 keypad – this will bring up a menu. (link)
    Webexkit11.jpg
  2. Press 6 on the Touch10 keypad to show participants.
    Webexkit12.jpg
  3. Press 0 on the Touch10 keypad to admit all participants in the waiting room. When done, press * (asterisk) on the keypad to close list, then * again to exit menu.
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