Zoom: Difference between revisions

From William Paterson University - Information Technology's Wiki
Jump to navigation Jump to search
Line 46: Line 46:

===Logging Into Zoom on the Web===
===Logging Into Zoom on the Web===
From the Zoom web site you can create and manage meetings
From the Zoom web site you can create and manage meetings.

*To log in to the Zoom website using '''Sign in''' at [http://www.wpunj.edu/zoom www.wpunj.edu/zoom]   
*To log in to the Zoom website using '''Sign in''' at [http://www.wpunj.edu/zoom www.wpunj.edu/zoom]   

Revision as of 12:46, 11 May 2020

As of early May 2020, all current William Paterson employees and students have access to Zoom with their WPUNJ logins.

What is Zoom?

Zoom is a video conferencing service that can be utilized by WPUNJ Faculty, Staff, and Students using their WPUNJ accounts. www.wpunj.edu/zoom Using Zoom, WPUNJ members can meet utilizing video, audio, and screen sharing.

We are currently licensed for Zoom Meetings, not Webinars.

Getting Started with Zoom

WP's Zoom Portal is available at www.wpunj.edu/zoom. To get started, simply login with your WPUNJ account.

During the COVID-19 Pandemic, Zoom has published a support page that compiles useful resources for using Zoom. See https://zoom.us/docs/en-us/covid19.html for more info.

The following support resources are available to assist with how to start using Zoom:

Additional information is also available in the Zoom 'Getting Started' article, available at https://support.zoom.us/hc/en-us/categories/200101697-Getting-Started.

Installing Zoom

Zoom meetings can be joined with a desktop client, a mobile app, or using a web browser.

To install Zoom on a university computer, access the Zoom install from either the Software Center (Windows) or Managed Software Center (Mac.) Please note: to install software from the Software Centers while off-campus, you will need to be connected to the university's VPN.

To install Zoom on a personal computer, simply download and install Zoom from the Zoom portal at https://wpunj.zoom.us/download.

To install Zoom on an iOS or Android phone or tablet, search your respective App store for Zoom. Once installed, sign in using the 'SSO' option with wpunj.zoom.us as the domain.

To join a Zoom meeting using a web browser, look for the 'If you cannot download or run the application, join from your browser.' link on the Zoom meeting landing page.

Logging Into Zoom with your WP account

Logging Into Zoom Meeting Software

When prompted to login to the Zoom Meeting software:

  • Choose ‘Sign in with SSO’ from the right
  • Enter wpunj.zoom.us as the Domain and click Continue
  • Login to the WPconnect login with your WPUNJ account

Logging Into Zoom on the Web

From the Zoom web site you can create and manage meetings.

  • To log in to the Zoom website using Sign in at www.wpunj.edu/zoom
  • Log in using your WPUNJ account

Logging in with an existing Zoom account tied to your WPUNJ email

To access your university-licensed Zoom account, you should follow the instructions for logging in above, making sure to use the SSO login option. The first time that you login to Zoom using the SSO option, you will receive a prompt that your Zoom account will be transitioned to the 'William Paterson University' account. At that time, your existing Zoom account will be enabled with the 'Pro' features/license of the university account.

Scheduling Meetings on Zoom

You can schedule zoom meetings in multiple ways. You can utilize the Zoom web portal, Outlook desktop or web applications, or the Zoom application itself.

Using the Zoom Web Portal or Zoom app

To schedule meetings on the Zoom web portal or in the Zoom app, Zoom provides a quick video introduction and step by step instructions on how to schedule zoom meetings.

Using the Outlook desktop application

To schedule meetings using the Outlook Application, on university computers, the Zoom plug-in for Outlook is included as part of the Zoom installations available through the Software Center (Windows) or Managed Software Center. On personal computers using Outlook, you can install the Outlook plug-in from the Zoom Download Center. (On personal computers we suggest using the Outlook web application to schedule meetings)

More information on using the Outlook plugin for the desktop application can be found on the Zoom Help Center.

Using Outlook 365

For Outlook on the web, the Zoom add-in has been pre-installed for all employee accounts. Please see the Zoom Help Center video and step by step instructions on scheduling Zoom meetings thru Outlook 365.

Zoom Outlook Meeting Tool on Mac

Open Managed Software Center and install the Zoom Outlook Meeting Tool. This allows zoom meeting creations in Outlook.

There will be a popup upon installation. Click "OK" and approve.

Click OK on the Popup

When it's installed you will have a Zoom icon in Outlook.

Click the icon to open the Zoom meetings screen

Security Options and Suggestions

We suggest reviewing the material above provided by Zoom, in the Getting Started with Zoom section above.

Suggested additional security options include utilizing the following

In addition to utilizing these options, you can opt to require meeting attendees to have a Zoom account, or utilize their WPUNJ account to connect to your Zoom meeting. This setting is found under Meeting Options. Zoom Meeting Options