Difference between revisions of "SharePoint"

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==What is SharePoint?==
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=What is SharePoint?=
SharePoint is a web-based collaborative platform that integrates with Microsoft Office.
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Organizations use SharePoint to create websites. You can use it as a secure place to store, organize, share, and access information from any device. All you need is a web browser, such as Microsoft Edge, Internet Explorer, Chrome, or Firefox. Want to learn more? [https://support.office.com/en-us/article/what-is-sharepoint-97b915e6-651b-43b2-827d-fb25777f446f See this article from Microsoft called "Get Started with Sharepoint".]
  
 
==Middle States Application==
 
==Middle States Application==
 
The Middle States site will serve as the collaboration platform used by the Steering Committee and each of the eight Working Groups in preparation for our 2020-2021 Self-Study.   
 
The Middle States site will serve as the collaboration platform used by the Steering Committee and each of the eight Working Groups in preparation for our 2020-2021 Self-Study.   
 
   
 
   
If you have any questions about this site please direct them to John Runfeldt at runfeldtj@wpunj.edu or 973-720-2725.
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If you have any questions about this site please direct them to John Runfeldt at runfeldtj@wpunj.edu or 973-720-2725. John can enable access to different users. To access the Sharepoint for the first time, see the section below on Accepting Your Invitation. Once you are in the Middle States Sharepoint, click '''Documents''' on the left. Then click your requisite section. Open the Excel Document inside, and edit it as you would on your desktop. There is no need to "save" progress and it saves automatically.
  
 
==Accepting Your Invitation to SharePoint==
 
==Accepting Your Invitation to SharePoint==
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If you cannot access a SharePoint site, please check your email and make sure to accept the SharePoint invitation. If you never received an invitation, please contact your site's administrator. If your site's administrator doesn't have access or cannot update the access, please call the Help Desk at 973-720-4357 or open a ticket at [www.wpunj.edu/helpdesk Web Help Desk].  Use the ticket type User Folder / Groups – Sharepoint Site.
 
If you cannot access a SharePoint site, please check your email and make sure to accept the SharePoint invitation. If you never received an invitation, please contact your site's administrator. If your site's administrator doesn't have access or cannot update the access, please call the Help Desk at 973-720-4357 or open a ticket at [www.wpunj.edu/helpdesk Web Help Desk].  Use the ticket type User Folder / Groups – Sharepoint Site.
  
==Site Administrators==
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=Sharepoint Basics=
Each Sharepoint is self-serviced by users within their own group. Each SharePoint will receive a designated administrator who can help administer access to different users. The IT Department is not responsible for maintaining user access within individual SharePoints, that is handled by each SharePoint's administrator. For example, if the Science Department wanted a SharePoint, then a designated user (Dean, Assistant to Dean, etc.) would be the administrator of the Science Department Sharepoint.  
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===Editing Excel within the Web Viewer===
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Editing a document in Excel within the Web Viewer is very similar to using the Desktop App. The biggest difference is you do not have to "save". It automatically saves for you.  
  
==Editing Excel withing the Web Viewer==
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[[File:Excel1.png|200px|thumb|center|Viewing and editing excel documents]]
  
==Sharing a Document==
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===Sharing a Document===
 
Mouse over a document and click the ellipses (...) next to the filename. Click "Share". You should be able to share it with any WPU account. You cannot share files on the WPU Sharepoint to non-WPU users. If you cannot click the "Share" button contact your site administrator.   
 
Mouse over a document and click the ellipses (...) next to the filename. Click "Share". You should be able to share it with any WPU account. You cannot share files on the WPU Sharepoint to non-WPU users. If you cannot click the "Share" button contact your site administrator.   
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[[File:Sharepoint2.png|200px|thumb|center|Sharing an Email]]
 
[[File:Sharepoint2.png|200px|thumb|center|Sharing an Email]]
  
==Who's on the article?==
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===Who's on the article?===
 
In a document library, click to open the document you want to work on. It will open in Office Online. The number of people currently editing the document appears at the top right of the document.
 
In a document library, click to open the document you want to work on. It will open in Office Online. The number of people currently editing the document appears at the top right of the document.
  
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[https://support.office.com/en-us/article/document-collaboration-and-co-authoring-ee1509b4-1f6e-401e-b04a-782d26f564a4 More information on co-authoring available here.]
 
[https://support.office.com/en-us/article/document-collaboration-and-co-authoring-ee1509b4-1f6e-401e-b04a-782d26f564a4 More information on co-authoring available here.]
  
==Adding and Removing Users==
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===Share Documents===
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Select the document you want to share, click the ellipses (…) to open the menu, and then click '''Share'''.
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===Keep Previous Versions of a Document While You Make Changes to It===
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In SharePoint Online, right-click a document in a library, and then click Version History (you might have to scroll the menu),
 +
 
 +
[[file:Sharepoint3.png|center|]]
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===More resources===
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Understanding Default Sharepoint Groups (For Site Admins) [https://docs.microsoft.com/en-us/sharepoint/default-sharepoint-groups?redirectSourcePath=%252fen-us%252farticle%252fvideo-understanding-permissions-in-sharepoint-c13a4f37-eea1-48f6-8dac-14ac37d73903 Microsoft Help Article]
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Getting Started with SharePoint (For Users) [https://support.office.com/en-us/article/get-started-with-sharepoint-909ec2f0-05c8-4e92-8ad3-3f8b0b6cf261 Microsoft Guide for SharePoint]
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 +
=Site Administration=
 +
Each Sharepoint is self-serviced by users within their own group. Each SharePoint will receive a designated administrator who can help administer access to different users. The IT Department is not responsible for maintaining user access within individual SharePoints, that is handled by each SharePoint's administrator. For example, if the Science Department wanted a SharePoint, then a designated user (Dean, Assistant to Dean, etc.) would be the administrator of the Science Department Sharepoint.
 +
 
 +
===Adding and Removing Users===
 
Note: you must already be an admin of your own SharePoint to edit users. To get access, please contact the HelpDesk via a [http://www.wpunj.edu/helpdesk Help Desk Ticket] or by calling 973-720-4357.
 
Note: you must already be an admin of your own SharePoint to edit users. To get access, please contact the HelpDesk via a [http://www.wpunj.edu/helpdesk Help Desk Ticket] or by calling 973-720-4357.
 
#Click the gear in the upper right
 
#Click the gear in the upper right
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#Click <code>Actions</code>, and then select <code>Remove Users from Group</code>.
 
#Click <code>Actions</code>, and then select <code>Remove Users from Group</code>.
 
#Click OK to confirm the deletion.
 
#Click OK to confirm the deletion.
 
==Share Documents==
 
Select the document you want to share, click the ellipses (…) to open the menu, and then click '''Share'''.
 
 
==Keep Previous Versions of a Document While You Make Changes to It==
 
In SharePoint Online, right-click a document in a library, and then click Version History (you might have to scroll the menu),
 
 
[[file:Sharepoint3.png]]
 
 
==More resources==
 
Understanding Default Sharepoint Groups (For Site Admins) [https://docs.microsoft.com/en-us/sharepoint/default-sharepoint-groups?redirectSourcePath=%252fen-us%252farticle%252fvideo-understanding-permissions-in-sharepoint-c13a4f37-eea1-48f6-8dac-14ac37d73903 Microsoft Help Article]
 
Getting Started with SharePoint (For Users) [https://support.office.com/en-us/article/get-started-with-sharepoint-909ec2f0-05c8-4e92-8ad3-3f8b0b6cf261 Microsoft Guide for SharePoint]
 

Latest revision as of 12:58, 22 February 2019

What is SharePoint?

Organizations use SharePoint to create websites. You can use it as a secure place to store, organize, share, and access information from any device. All you need is a web browser, such as Microsoft Edge, Internet Explorer, Chrome, or Firefox. Want to learn more? See this article from Microsoft called "Get Started with Sharepoint".

Middle States Application

The Middle States site will serve as the collaboration platform used by the Steering Committee and each of the eight Working Groups in preparation for our 2020-2021 Self-Study.

If you have any questions about this site please direct them to John Runfeldt at runfeldtj@wpunj.edu or 973-720-2725. John can enable access to different users. To access the Sharepoint for the first time, see the section below on Accepting Your Invitation. Once you are in the Middle States Sharepoint, click Documents on the left. Then click your requisite section. Open the Excel Document inside, and edit it as you would on your desktop. There is no need to "save" progress and it saves automatically.

Accepting Your Invitation to SharePoint

The site administrator must invite you to have access to the Sharepoint. You will then receive an automatically generated email that looks like this:

SharePoint Access Email

Click the center link and then log in with your WPU Credentials. We suggest hitting the star next to the word “Follow” in the upper right. Also, please create a favorite in your internet browser.

If you cannot access a SharePoint site, please check your email and make sure to accept the SharePoint invitation. If you never received an invitation, please contact your site's administrator. If your site's administrator doesn't have access or cannot update the access, please call the Help Desk at 973-720-4357 or open a ticket at [www.wpunj.edu/helpdesk Web Help Desk]. Use the ticket type User Folder / Groups – Sharepoint Site.

Sharepoint Basics

Editing Excel within the Web Viewer

Editing a document in Excel within the Web Viewer is very similar to using the Desktop App. The biggest difference is you do not have to "save". It automatically saves for you.

Viewing and editing excel documents

Sharing a Document

Mouse over a document and click the ellipses (...) next to the filename. Click "Share". You should be able to share it with any WPU account. You cannot share files on the WPU Sharepoint to non-WPU users. If you cannot click the "Share" button contact your site administrator.

Sharing an Email

Who's on the article?

In a document library, click to open the document you want to work on. It will open in Office Online. The number of people currently editing the document appears at the top right of the document.

Sharepoint1.png

More information on co-authoring available here.

Share Documents

Select the document you want to share, click the ellipses (…) to open the menu, and then click Share.

Keep Previous Versions of a Document While You Make Changes to It

In SharePoint Online, right-click a document in a library, and then click Version History (you might have to scroll the menu),

Sharepoint3.png

More resources

Understanding Default Sharepoint Groups (For Site Admins) Microsoft Help Article Getting Started with SharePoint (For Users) Microsoft Guide for SharePoint

Site Administration

Each Sharepoint is self-serviced by users within their own group. Each SharePoint will receive a designated administrator who can help administer access to different users. The IT Department is not responsible for maintaining user access within individual SharePoints, that is handled by each SharePoint's administrator. For example, if the Science Department wanted a SharePoint, then a designated user (Dean, Assistant to Dean, etc.) would be the administrator of the Science Department Sharepoint.

Adding and Removing Users

Note: you must already be an admin of your own SharePoint to edit users. To get access, please contact the HelpDesk via a Help Desk Ticket or by calling 973-720-4357.

  1. Click the gear in the upper right
  2. Under "Users and Permissions", click People and groups.
  3. On the left, select the group from which you'd like to remove the users.
  4. Use the checkboxes to select the users you want to delete.
  5. Click Actions, and then select Remove Users from Group.
  6. Click OK to confirm the deletion.