Difference between revisions of "Cisco WebEx Roomkits"

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#On the room control panel on the podium, select '''WebEx''' to turn on the display screen and control the table microphones.
 
#On the room control panel on the podium, select '''WebEx''' to turn on the display screen and control the table microphones.
 
#5 minutes prior to the scheduled meeting time, a green '''Join''' meeting button will appear on the Webex touch panel with the meeting info. <div class="toccolours mw-collapsible innercollapse" style="width:300px">[[File:webexkit8.jpg | 500px]]</div>
 
#5 minutes prior to the scheduled meeting time, a green '''Join''' meeting button will appear on the Webex touch panel with the meeting info. <div class="toccolours mw-collapsible innercollapse" style="width:300px">[[File:webexkit8.jpg | 500px]]</div>
#You will be prompted to enter the ‘Meeting ID’ (found in the invitation sent out)<div class="toccolours mw-collapsible innercollapse" style="width:300px">[[File:webexkit9.jpg | 500px]]</div>  
+
 
#Then the '''Host Key''' (it never changes and is found on your Zoom user page profile ([http://www.wpunj.edu/zoom link]) <div class="toccolours mw-collapsible innercollapse" style="width:300px">[[File:webexkit10.jpg | 500px]]</div>
+
#You will be prompted to enter the '''Meeting ID''' (found in the invitation sent out)<div class="toccolours mw-collapsible innercollapse" style="width:300px">[[File:webexkit9.jpg | 500px]]</div>  
 +
 
 +
#You will then be prompted to enter the '''Host Key''' (it never changes and is found on your Zoom user page profile ([http://www.wpunj.edu/zoom link]) <div class="toccolours mw-collapsible innercollapse" style="width:300px">[[File:webexkit10.jpg | 500px]]</div>
 +
 
 
#As participants enter the meeting, you will be notified on the screen.  To admit participants:
 
#As participants enter the meeting, you will be notified on the screen.  To admit participants:
 
*Press '''1''' on the Touch10 keypad – this will bring up a menu. ([http://www.wpunj.edu/zoom link]) <div class="toccolours mw-collapsible innercollapse" style="width:300px">[[File:webexki11.jpg | 500px]]</div>
 
*Press '''1''' on the Touch10 keypad – this will bring up a menu. ([http://www.wpunj.edu/zoom link]) <div class="toccolours mw-collapsible innercollapse" style="width:300px">[[File:webexki11.jpg | 500px]]</div>
 +
 
*Press '''6''' on the Touch10 keypad to show participants. <div class="toccolours mw-collapsible innercollapse" style="width:300px">[[File:webexkit12.jpg | 500px]]</div>
 
*Press '''6''' on the Touch10 keypad to show participants. <div class="toccolours mw-collapsible innercollapse" style="width:300px">[[File:webexkit12.jpg | 500px]]</div>
 +
 
*Press '''0''' on the Touch10 keypad to admit all participants in the waiting room.  When done, press '''*''' (asterisk)  on the keypad to close list, then '''*''' again to exit menu.
 
*Press '''0''' on the Touch10 keypad to admit all participants in the waiting room.  When done, press '''*''' (asterisk)  on the keypad to close list, then '''*''' again to exit menu.

Revision as of 10:01, 11 September 2020

Hosting a Zoom Meeting on Cisco Webex Room Kit Devices

How to schedule the meeting:

  1. On either the Outlook client or Office 365 go to Calendar -> Schedule a new meeting.
  2. Click on Add a Zoom meeting
Office 365

Webexkit1.jpg

            Outlook Desktop Client

Webexkit2.jpg

           

The first time scheduling a Zoom meeting, you may be asked to sign into your Zoom account.

  1. Enter your full e-mail address: username@wpunj.edu
  2. There is no need to enter a password.
  3. Click on Sign in with SSO
    Webexkit3.jpg
  4. Enter wpunj in the domain box.
    Webexkit4.jpg
  5. Follow the University Single Sign On.
    Webexkit5.jpg
  6. Under Location select the room you would like to use - ex: VY Boardroom.
Office 365

Webexkit6.jpg

            Outlook Desktop Client

Webexkit7.jpg

           
  1. In the To field (or Invite Attendees for Office 365) add the users you would like to invite.
  2. Click Send in the Outlook app or Save in Office 365.

How to start the meeting in the room

  1. On the room control panel on the podium, select WebEx to turn on the display screen and control the table microphones.
  2. 5 minutes prior to the scheduled meeting time, a green Join meeting button will appear on the Webex touch panel with the meeting info.
    Webexkit8.jpg
  1. You will be prompted to enter the Meeting ID (found in the invitation sent out)
    Webexkit9.jpg
  1. You will then be prompted to enter the Host Key (it never changes and is found on your Zoom user page profile (link)
    Webexkit10.jpg
  1. As participants enter the meeting, you will be notified on the screen. To admit participants:
  • Press 1 on the Touch10 keypad – this will bring up a menu. (link)
  • Press 6 on the Touch10 keypad to show participants.
    Webexkit12.jpg
  • Press 0 on the Touch10 keypad to admit all participants in the waiting room. When done, press * (asterisk) on the keypad to close list, then * again to exit menu.