Difference between revisions of "Announcements - Campus wide"

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[[file:Announcement-email.JPG|300px|right|A typical daily announcement email]]
 
[[file:Announcement-email.JPG|300px|right|A typical daily announcement email]]
  
==Coming Soon: Changes in to how to submit Daily Announcements==
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==How to submit Daily Announcements==
  
The process for submitting Daily Announcements will be changing in the near future as part of a transition to a newly redesigned Announcements system.
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The process for submitting Daily Announcements has transitioned to a newly redesigned Announcements system.  
  
Starting June 21st, Announcement requests should be entered using the WPU Announcement Submission Form located on the Employees tab in WPconnect under Information Technology - Resources. Announcements requests should no longer be created through the Helpdesk ticketing system.
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As of June 21st 2021, Announcement requests should be entered using the WPU Announcement Submission Form located on the Employees tab in WPconnect under Information Technology - Resources. Announcements requests should no longer be created through the Helpdesk ticketing system. This form is only available on employee accounts.  
  
 
[[File:Announcements1.png]]
 
[[File:Announcements1.png]]
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== Submitting Announcements ==
 
== Submitting Announcements ==
Prior to June 21st, requests should be submitted using the Web HelpDesk ticket system located at: [https://www.wpunj.edu/helpdesk www.wpunj.edu/helpdesk].
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Prior to June 21st, requests were made using the Web HelpDesk ticket system. We have now transitioned to using the WPU Announcement Submission Form on WPconnectThis application can be found in the Information Technology Resources area of the Employee tab.
After you login, please select the "Announcements" request type, then, in the next pull-down box indicate if this is an event on non-event(general announcement)Once the pull-down request options are established the fields for the submission will appear.  Please make sure the required fields, indicated by an "*" have an appropriate value before clicking on "save".
 
  
 
==Important Notes==
 
==Important Notes==
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==Submitting Announcements on WPConnect ==
 
==Submitting Announcements on WPConnect ==
#Visit the Employees tab and search for or click on the '''WPU Announcement Submission Form''' (found in the Information Technology Resources section.) <div class="toccolours mw-collapsible mw-collapsed" style="width:px">[[File:Announcements1.png | px]]</div>
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#Visit the Employees tab and search for or click on the '''WPU Announcement Submission Form''' (found in the Information Technology Resources section.) <div class="toccolours mw-collapsible innercollapse" style="width:515px">[[File:Announcements1.png]]</div>
#Select '''New Announcement'''  <div class="toccolours mw-collapsible mw-collapsed" style="width:px">[[File:Announcement1.JPG | px]]</div>
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#Select '''New Announcement'''  <div class="toccolours mw-collapsible mw-collapsed" style="width:150px">[[File:Announcement1.JPG |150px]]</div>
#Fill out form entirely. <div class="toccolours mw-collapsible mw-collapsed" style="width:1000px">[[File:Announcement2.jpg | 1000px]]</div>
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#Fill out form entirely. <div class="toccolours mw-collapsible innercollapse" style="width:1000px">[[File:Announcement2.jpg | 1000px]]</div>
#Click '''Save Announcement''' if you are not ready to submit for approval. Click '''Save & Submit''' if you are ready to submit announcement. <div class="toccolours mw-collapsible mw-collapsed" style="width:600px">[[File:Announcements2.JPG | 600px]]</div>
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#Utilize the '''Audience''' dropdown to select who will see your announcement '''Students, Employees or Everyone'''. <div class="toccolours mw-collapsible mw-collapsed" style="width:1000px">[[File:Announcements-audience.jpg]]</div>
#If all required fields are filled, you will see a confirmation on next screen. <div class="toccolours mw-collapsible mw-collapsed" style="width:px">[[File:Announcements3.JPG | px]]</div>
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#For more details on the image upload section, please see [[Announcements - Campus wide#Additional guidance on images for announcements|the additional guidance on images for announcements]] section of the announcement
#You may need to adjust the Status of your announcement. Click '''Home''' at the top of Announcement form. <div class="toccolours mw-collapsible mw-collapsed" style="width:px">[[File:Announcements4.JPG | px]]</div>
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#Select '''Save Announcement As Draft''' if you are not ready to submit for approval. Click '''Save & Submit Announcement''' if you are ready to submit the announcement. <div class="toccolours mw-collapsible innercollapse" style="width:1000px">[[File:Announcements2.JPG]]</div>
#Click '''Submitted''' to either Return to Draft or Delete your announcement. <div class="toccolours mw-collapsible mw-collapsed" style="width:px">[[File:Announcements5.JPG | px]]</div>]
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#If all required fields are completed, you will see a confirmation on next screen. <div class="toccolours mw-collapsible mw-collapsed" style="width:1000px">[[File:Announcements3.JPG | 1000px]]</div>
#Once approved, the '''Approval Status''' will change to '''Approved.''' <div class="toccolours mw-collapsible mw-collapsed" style="width:px">[[File:Announcements6.JPG | px]]</div>
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#You may need to adjust the Status of your announcement. Click '''Home''' at the top of Announcement form. <div class="toccolours mw-collapsible innercollapse" style="width:1000px">[[File:Announcements4.JPG |1000px]]</div>
#Click '''Go to Live Announcements''' to view all current announcements. <div class="toccolours mw-collapsible mw-collapsed" style="width:px">[[File:Announcements7.JPG | px]]</div>
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#Select '''Submitted''' to either Return to Draft or Delete your announcement.  (Return to Draft allows you to continue to edit your announcement before it is submitted for review and approval. <div class="toccolours mw-collapsible mw-collapsed" style="width:1000px">[[File:Announcements5.JPG |1000px]]</div>
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#Once approved, the '''Approval Status''' will change from '''Pending''' to '''Approved.''' <div class="toccolours mw-collapsible innercollapse" style="width:1000px">[[File:Announcements6.JPG | 1000px]][[File:Annoucements-approved.jpg|1000px]]</div>
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#Click '''Go to Live Announcements''' to view all current announcements. <div class="toccolours mw-collapsible mw-collapsed" style="width:1000px">[[File:Announcements7.JPG |1000px]]</div>
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==Managing Announcements==
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[[File:Announcements-postings.jpg|1000px]]
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#You can manage your announcement utilizing the Status, Comments and Action items on the Announcements Home page.
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#The '''Edit''' button allows you to open the current version of your posting and change details, as well as submit the update for re-approval or edit and save to draft.  The '''Copy''' button will allow you to copy the current posting, create a new posting and edit the previous announcement.  '''Note:''' use the toggle at the top to view expired announcements <div class="toccolours mw-collapsible mw-collapsed" style="width:1000px">[[File:Annoucements-actions.jpg]]</div>
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#The '''Preview''' button will take you to your announcement, for a preview that includes header image as well as display how the announcement page will look when approved. <div class="toccolours mw-collapsible innercollapse" style="width:1000px">[[File:Announcements-Preview.jpg|1000px]]</div>
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==Additional guidance on images for announcements==
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 +
  Announcements can now include a thumbnail image that will be displayed on the main announcements page. 
 +
  Each announcement can also have a header image at the top of the individual announcement details page. 
 +
  Both are in addition to the PDF attachment to include event details, flyer information, departmental announcements etc.
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Here are examples of the thumbnail and header image locations. <div class="toccolours mw-collapsible innercollapse" style="width:1000px">[[File:Announcements-main-page-example.jpg|400px]][[File:Announcements-example-posting.jpg|400px]]</div>
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Upload image options are located below the Attachment section on the Announcement submission page. 
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<div class="toccolours mw-collapsible mw-collapsed" style="width:1000px">[[File:Announcements8.JPG]]</div>
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When selecting an image for the header or thumbnail please utilize the crop image button to preview your image <div class="toccolours mw-collapsible mw-collapsed" style="width:1000px">[[File:Announcements8-crop-erase.jpg]]<br>[[File:Announcements8-crop-example.jpg|700px]]</div>

Latest revision as of 10:48, 19 August 2021

A typical daily announcement email

How to submit Daily Announcements

The process for submitting Daily Announcements has transitioned to a newly redesigned Announcements system.

As of June 21st 2021, Announcement requests should be entered using the WPU Announcement Submission Form located on the Employees tab in WPconnect under Information Technology - Resources. Announcements requests should no longer be created through the Helpdesk ticketing system. This form is only available on employee accounts.

Announcements1.png

Announcement requests will be reviewed and, once approved, be published to a redesigned Announcements webpage (available at www.wpunj.edu/announcements) as well as the Daily Announcements on WPconnect's Home tab.

A Daily Announcements email displaying each day's newly approved announcements will continue to be sent out. Previously approved announcements will remain published on the Announcements webpage and WPconnect Home tab for the requested posting duration.

At the time of transition, all announcements active in the current system will be added to the new system.

If you have any questions or concerns about this transition, please contact our IT Helpdesk at www.wpunj.edu/help or (973) 720-4357.

Thank you.

Information Technology

Announcement2.jpg

Submitting Announcements

Prior to June 21st, requests were made using the Web HelpDesk ticket system. We have now transitioned to using the WPU Announcement Submission Form on WPconnect. This application can be found in the Information Technology Resources area of the Employee tab.

Important Notes

  1. Announcements are sent Monday through Friday, daily, except during university holidays or when closed. Announcements also display in WPconnect until the announcement expires.
  2. Announcements should be submitted only once, and will appear in the announcement email one time only. Regarding events where a "hold the date" announcement was submitted, one additional announcement, as the event gets closer, is permitted.
  3. Duplicate announcements submitted by multiple departments will appear from the department that first submitted the request.
  4. All announcements must be submitted by 10:00 a.m. in order to be sent out the same day.
  5. If the announcement is coming from a group or club, the advisor/director of that group or club should submit the announcement.
  6. If the announcement is related to student research or academic work, the student's research advisor should be included in the request and approve posting.
  7. Students with requests that do not have a club, organizational, or academic affiliation should contact the Dean of Students (in the Vice President for Student Development's office) for consultation.
  8. Any announcement determined to be outside of WPUNJ business function of the submitter's department or organization may require approval from the respective Vice President's Office of the department submitting the request.

Submitting Announcements on WPConnect

  1. Visit the Employees tab and search for or click on the WPU Announcement Submission Form (found in the Information Technology Resources section.)
    Announcements1.png
  2. Select New Announcement
    Announcement1.JPG
  3. Fill out form entirely.
    Announcement2.jpg
  4. Utilize the Audience dropdown to select who will see your announcement Students, Employees or Everyone.
    Announcements-audience.jpg
  5. For more details on the image upload section, please see the additional guidance on images for announcements section of the announcement
  6. Select Save Announcement As Draft if you are not ready to submit for approval. Click Save & Submit Announcement if you are ready to submit the announcement.
    Announcements2.JPG
  7. If all required fields are completed, you will see a confirmation on next screen.
    Announcements3.JPG
  8. You may need to adjust the Status of your announcement. Click Home at the top of Announcement form.
    Announcements4.JPG
  9. Select Submitted to either Return to Draft or Delete your announcement. (Return to Draft allows you to continue to edit your announcement before it is submitted for review and approval.
    Announcements5.JPG
  10. Once approved, the Approval Status will change from Pending to Approved.
    Announcements6.JPGAnnoucements-approved.jpg
  11. Click Go to Live Announcements to view all current announcements.
    Announcements7.JPG

Managing Announcements

Announcements-postings.jpg

  1. You can manage your announcement utilizing the Status, Comments and Action items on the Announcements Home page.
  2. The Edit button allows you to open the current version of your posting and change details, as well as submit the update for re-approval or edit and save to draft. The Copy button will allow you to copy the current posting, create a new posting and edit the previous announcement. Note: use the toggle at the top to view expired announcements
    Annoucements-actions.jpg
  3. The Preview button will take you to your announcement, for a preview that includes header image as well as display how the announcement page will look when approved.
    Announcements-Preview.jpg

Additional guidance on images for announcements

 Announcements can now include a thumbnail image that will be displayed on the main announcements page.  
 Each announcement can also have a header image at the top of the individual announcement details page.  
 Both are in addition to the PDF attachment to include event details, flyer information, departmental announcements etc. 

Here are examples of the thumbnail and header image locations.

Announcements-main-page-example.jpgAnnouncements-example-posting.jpg

Upload image options are located below the Attachment section on the Announcement submission page.

Announcements8.JPG

When selecting an image for the header or thumbnail please utilize the crop image button to preview your image

Announcements8-crop-erase.jpg
Announcements8-crop-example.jpg