Announcements - Campus wide: Difference between revisions

From William Paterson University - Information Technology's Wiki
Jump to navigation Jump to search
No edit summary
No edit summary
(18 intermediate revisions by 5 users not shown)
Line 1: Line 1:
Announcements containing campus related information should be sent to Announcement-Unv as an email attachment in either MS Word or a .pdf format.  
[[file:Announcement-email.JPG|300px|right|A typical daily announcement email]]
== Submitting Announcements ==
Requests should be submitted using the Web HelpDesk ticket system located at: [https://www.wpunj.edu/helpdesk www.wpunj.edu/helpdesk].
After you login, please select the "Announcements" request type, then, in the next pull-down box indicate if this is an event on non-event(general announcement).  Once the pull-down request options are established the fields for the submission will appear. Please make sure the required fields, indicated by an "*" have an appropriate value before clicking on "save".


All announcements must be submitted by 11:30 a.m. in order to be sent out the same day.
==Important Notes==
 
# Announcements are sent Monday through Friday, daily, except during university holidays or when closed.  Announcements also display in WPconnect until the event occurs.
The following information should be provided:
# Announcements should be submitted only once, and will appear in the announcement email one time only. Regarding events where a "hold the date" announcement was submitted, one additional announcement, as the event gets closer, is permitted.
* Title
# Duplicate announcements submitted by multiple departments will appear from the department that first submitted the request.
* Department Name
# All announcements must be submitted by 10:00 a.m. in order to be sent out the same day.
* Submitter Name
# If the announcement is coming from a group or club, the advisor/director of that group or club should submit the announcement.
* Event Start Date - date and time
# If the announcement is related to student research or academic work, the student's research advisor should be included in the request and approve posting.
* Event End Date - date and time
# Students with requests that do not have a club, organizational, or academic affiliation should contact the Dean of Students (in the Vice President for Student Development's office) for consultation.
* Event Location:
# Any announcement determined to be outside of WPUNJ business function of the submitter's department or organization may require approval from the respective Vice President's Office of the department submitting the request.
* Contact Email
* A brief description of event
* Audience
* Category
:Categories would be : Academics, Student Services, Arts & Culture, Campus LIfe, Clubs & Organizaitons, Entertainment, Greek Life, Lectures, Workshops & Conferences, University Athletics, University Business and Community.
Announcements are sent Monday through Friday once only.  They also display in WPconnect.
 
In the email message, the sender should state whether the audience should be faculty/staff, students or both, the subject desired and the "submitted by" information.
All students need to have their announcements approved by the Dean of Students.  
 
If the announcement is coming from a group or club the director that the group or club reports to should send the announcement.
Any announcement determined to be outside of WPUNJ business function may require approval from the respective Vice President's Office of the department submitting the request

Revision as of 14:58, 24 February 2021

A typical daily announcement email

Submitting Announcements

Requests should be submitted using the Web HelpDesk ticket system located at: www.wpunj.edu/helpdesk. After you login, please select the "Announcements" request type, then, in the next pull-down box indicate if this is an event on non-event(general announcement). Once the pull-down request options are established the fields for the submission will appear. Please make sure the required fields, indicated by an "*" have an appropriate value before clicking on "save".

Important Notes

  1. Announcements are sent Monday through Friday, daily, except during university holidays or when closed. Announcements also display in WPconnect until the event occurs.
  2. Announcements should be submitted only once, and will appear in the announcement email one time only. Regarding events where a "hold the date" announcement was submitted, one additional announcement, as the event gets closer, is permitted.
  3. Duplicate announcements submitted by multiple departments will appear from the department that first submitted the request.
  4. All announcements must be submitted by 10:00 a.m. in order to be sent out the same day.
  5. If the announcement is coming from a group or club, the advisor/director of that group or club should submit the announcement.
  6. If the announcement is related to student research or academic work, the student's research advisor should be included in the request and approve posting.
  7. Students with requests that do not have a club, organizational, or academic affiliation should contact the Dean of Students (in the Vice President for Student Development's office) for consultation.
  8. Any announcement determined to be outside of WPUNJ business function of the submitter's department or organization may require approval from the respective Vice President's Office of the department submitting the request.
Retrieved from "https://itwiki.wpunj.edu/index.php?title=Announcements_-_Campus_wide&oldid=9367"