Announcements - Campus wide: Difference between revisions

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Announcements containing campus related information should be sent to Announcement-Unv as an email attachment in either MS Word or a .pdf format.  
[[file:Announcement-email.JPG|300px|right|A typical daily announcement email]]
== Submitting Announcements ==
Requests should be submitted using the Web HelpDesk ticket system located at: [https://www.wpunj.edu/helpdesk www.wpunj.edu/helpdesk].
After you login, please select the "Announcements" request type, then, in the next pull-down box indicate if this is an event on non-event(general announcement).  Once the pull-down request options are established the fields for the submission will appear. Please make sure the required fields, indicated by an "*" have an appropriate value before clicking on "save".


All announcements must be submitted by 11:30 a.m. in order to be sent out the same day.
==Important Notes==
 
# Announcements are sent Monday through Friday, daily, except during university holidays or when closed.  Announcements also display in WPconnect until the event occurs.
The following information should be provided:
# Announcements should be submitted only once, and will appear in the announcement email one time only. Regarding events where a "hold the date" announcement was submitted, one additional announcement, as the event gets closer, is permitted.
* Title
# Duplicate announcements submitted by multiple departments will appear from the department that first submitted the request.
* Department Name
# All announcements must be submitted by 11:15 a.m. in order to be sent out the same day.
* Submitter Name
# All students need to have their announcements approved by the Dean of Students.
* Event Start Date - date and time
# If the announcement is coming from a group or club, the director of that group or club should submit the announcement.
* Event End Date - date and time
# Any announcement determined to be outside of WPUNJ business function of the submitter's department or organization may require approval from the respective Vice President's Office of the department submitting the request.
* Event Location:
* Contact Email
* A brief description of event
* Audience
* Category
:Categories would be : Academics, Student Services, Arts & Culture, Campus LIfe, Clubs & Organizaitons, Entertainment, Greek Life, Lectures, Workshops & Conferences, University Athletics, University Business and Community.
Announcements are sent Monday through Friday once only.
 
In the email message, the sender should state whether the audience should be faculty/staff, students or both, the subject desired and the "submitted by" information.
All students need to have their announcements approved by the Dean of Students.  
 
If the announcement is coming from a group or club the director that the group or club reports to should send the announcement.
Any announcement determined to be outside of WPUNJ business function may require approval from the respective Vice President's Office of the department submitting the request

Revision as of 12:23, 19 October 2015

A typical daily announcement email

Submitting Announcements

Requests should be submitted using the Web HelpDesk ticket system located at: www.wpunj.edu/helpdesk. After you login, please select the "Announcements" request type, then, in the next pull-down box indicate if this is an event on non-event(general announcement). Once the pull-down request options are established the fields for the submission will appear. Please make sure the required fields, indicated by an "*" have an appropriate value before clicking on "save".

Important Notes

  1. Announcements are sent Monday through Friday, daily, except during university holidays or when closed. Announcements also display in WPconnect until the event occurs.
  2. Announcements should be submitted only once, and will appear in the announcement email one time only. Regarding events where a "hold the date" announcement was submitted, one additional announcement, as the event gets closer, is permitted.
  3. Duplicate announcements submitted by multiple departments will appear from the department that first submitted the request.
  4. All announcements must be submitted by 11:15 a.m. in order to be sent out the same day.
  5. All students need to have their announcements approved by the Dean of Students.
  6. If the announcement is coming from a group or club, the director of that group or club should submit the announcement.
  7. Any announcement determined to be outside of WPUNJ business function of the submitter's department or organization may require approval from the respective Vice President's Office of the department submitting the request.