Cisco WebEx Room Kits

Hosting a Zoom Meeting on Cisco Webex Room Kit Devices

How to schedule the meeting:

1. On either the Outlook client or Office 365 go to Calendar -> Schedule a new meeting.
2. Click on Add a Zoom meeting

Office 365

Outlook Desktop Client

The first time scheduling a Zoom meeting, you may be asked to sign into your Zoom account.

1. Enter your full e-mail address: username@wpunj.edu
2. There is no need to enter a password.
3. Click on Sign in with SSO
   
4. Enter wpunj in the domain box.
   
5. Follow the University Single Sign On.
   
6. Under Location select the room you would like to use - ex: VY Boardroom.

Office 365

Outlook Desktop Client

1. In the To field (or Invite Attendees for Office 365) add the users you would like to invite.
2. Click Send in the Outlook app or Save in Office 365.

How to start the meeting in the room

1. On the room control panel on the podium, select WebEx to turn on the display screen and control the table microphones.
2. 5 minutes prior to the scheduled meeting time, a green Join meeting button will appear on the Webex touch panel with the meeting info.
   
3. You will be prompted to enter the ‘Meeting ID’ (found in the invitation sent out)
   
4. Then the Host Key (it never changes and is found on your Zoom user page profile (link)
   
5. As participants enter the meeting, you will be notified on the screen. To admit participants:

• Press 1 on the Touch10 keypad – this will bring up a menu. (link)
  File:Webexki11.jpg
• Press 6 on the Touch10 keypad to show participants.
  
• Press 0 on the Touch10 keypad to admit all participants in the waiting room. When done, press * (asterisk) on the keypad to close list, then * again to exit menu.