William Paterson University - Information Technology's Wiki - User contributions [en]

Zoom

2026-04-17T13:31:05Z

Fanningb: /* What is Zoom? */

==What is Zoom?==
Zoom is a video conferencing service that can be utilized by WPUNJ Faculty, Staff, and Students using their WPUNJ accounts. [http://www.wpunj.edu/zoom www.wpunj.edu/zoom] Using Zoom, WPUNJ members can meet utilizing video, audio, and screen sharing.

We are currently licensed for Zoom Meetings, not Webinars.

'''As announced by CIO Gamin Bartle on 4/16/2026, the University will be discontinuing our Zoom License in early 2027'''

==FAQ: Transition from Zoom to Microsoft Teams==

===General Questions===

'''Why is the University discontinuing Zoom?'''

The University is discontinuing its Zoom license as part of an effort to streamline digital tools and reduce redundant services. Microsoft Teams provides comparable functionality and is already included in the University’s Microsoft 365 campus license at no additional cost. Transitioning to Teams allows the University to maintain strong collaboration tools while exercising fiscal responsibility.

'''When will Zoom access end?'''

The University’s Zoom license will expire in early 2027. After that time, University email addresses will no longer be eligible for Zoom licensing through William Paterson University.

'''Will Zoom stop working immediately?'''

No. Zoom will remain available until the license expires in April 2027. Users are encouraged to begin transitioning to Microsoft Teams well in advance to ensure a smooth change.

'''Who is affected by this change?'''

All William Paterson University faculty, staff, and students who currently use Zoom under the University’s license will be affected.

'''What platform will replace Zoom?'''

Microsoft Teams will serve as the University’s primary platform for online meetings, collaboration, and virtual instruction.

'''Do I already have access to Microsoft Teams?'''

Yes. All WP faculty, staff, and students have access to Microsoft Teams through the University’s Microsoft 365 license: www.wpunj.edu/365

'''What can Microsoft Teams be used for?'''

Microsoft Teams supports:

*Online classes and lectures
*Advisement meetings
*Committee and departmental meetings
*Collaboration and file sharing
*Large meetings, webinars, and town halls

===Teaching and Blackboard===

'''Is Microsoft Teams integrated with Blackboard?'''

Yes. Information Technology has integrated Microsoft Teams into Blackboard, allowing instructors to schedule and join Teams meetings directly from within Blackboard.

'''Do I need to update my course meeting links?'''

Yes. As you prepare courses for the Fall semester and beyond, any existing Zoom meeting links should be replaced with Microsoft Teams links.

'''Where can instructors get help using Teams in Blackboard?'''

The Center for Teaching with Technology (CTT) provides guidance, training, and resources. For assistance:

*Submit a Help Desk ticket
*Select the '''Blackboard''' ticket type

===Zoom Cloud Recordings===

'''What happens to my Zoom cloud recordings?'''

Once the Zoom license expires, cloud recordings stored in Zoom will no longer be accessible.

'''What should I do with important Zoom recordings?'''

If you have recordings you need to retain, you should:

Download them locally, '''or'''
Migrate them to '''Yuja''', the University’s official video platform
https://itwiki.wpunj.edu/index.php/YuJa#Transferring_Zoom_Recordings_to_YuJa

'''This should be done before the Zoom license expires.'''

'''Can IT help with migrating recordings?'''

Yes. Information Technology staff are available to assist with downloading or transferring Zoom recordings to Yuja. Submit a Help Desk ticket and select the Yuja ticket type.

Shape

===Webinars and Large Events===

'''Does Microsoft Teams support webinars and large events?'''

Yes. Microsoft Teams includes Webinar and Town Hall features designed for large meetings and events.

'''Will Teams meet the needs of large campus events?'''

Information Technology has been reviewing Teams’ webinar and town hall capabilities and will ensure that an appropriate solution is in place to support University needs.

===Support and Training===

'''Will training be available for Microsoft Teams?'''

Yes. Information Technology will continue to offer guidance, documentation, and support to help faculty and staff effectively use Teams for teaching and collaboration.

'''Who should I contact if I need help?'''

IT Help Desk: <br>
www.wpunj.edu/helpdesk <br>
(973) 720-4357 <br>
Center for Teaching with Technology (CTT) <br>

===Planning Ahead===

'''What should I do now?'''

*Begin familiarizing yourself with Microsoft Teams
*Transition any recurring or future Zoom meetings to Teams
*Identify and download or migrate important Zoom recordings
*Attend available training sessions or request assistance as needed

==Getting Started with Zoom==

WP's Zoom Portal is available at [http://www.wpunj.edu/zoom www.wpunj.edu/zoom]. To get started, simply login with your WPUNJ account.

The following support resources are available to assist with how to start using Zoom:

* Zoom's Learning Center, which includes Learning Plans, Live Trainings, and videos, available at https://learning.zoom.us/learn
* Zoom's Top 20 Zoom Resources article (which includes all of resources below,) available at https://support.zoom.us/hc/en-us/articles/360042982391-Top-20-Zoom-resources
* A Frequently Asked Questions guide for how to use Zoom, available at https://support.zoom.us/hc/en-us/articles/206175806-Frequently-Asked-Questions
* The 'How To Zoom' video guide, available on YouTube at https://www.youtube.com/playlist?list=PLKpRxBfeD1kEM_I1lId3N_Xl77fKDzSXe
* Live Training Webinars offered by Zoom, available at https://support.zoom.us/hc/en-us/articles/360029527911

Additional information is also available in the Zoom 'Getting Started' article, available at https://support.zoom.us/hc/en-us/categories/200101697-Getting-Started.

[[File:Zoom1-1.png | 700px]]<br>Image from Academic Partnerships Off Campus Toolkit, 2020

==Installing Zoom==
Zoom meetings can be joined with a desktop client, a mobile app, or using a web browser.

'''To install Zoom on a university computer''', access the Zoom install from either the [[University_Software|Software Center]] (Windows) or [[Mac_OS_Managed_Software_Center|Managed Software Center]] (Mac.) Please note: to install software from the Software Centers while off-campus, you will need to be connected to the university's [[VPN_Remote_Access|VPN]].
Periodically, the Zoom application will prompt you for an update. Follow the prompts to ensure your software stays current.

'''To install Zoom on a personal computer''', simply download and install Zoom from the Zoom portal at https://wpunj.zoom.us/download.

'''To install Zoom on an iOS or Android phone or tablet''', search your respective App store for Zoom. Once installed, sign in using the 'SSO' option with wpunj.zoom.us as the domain.

'''To join a Zoom meeting using a web browser''', look for the 'If you cannot download or run the application, join from your browser.' link on the Zoom meeting landing page.

==Logging Into Zoom with your WP account==
===Logging Into Zoom Meeting Software===
When prompted to login to the Zoom Meeting software:
*Choose ‘Sign in with SSO’ from the right
*Enter wpunj.zoom.us as the Domain and click Continue
*Login to the WPconnect login with your WPUNJ account

<gallery mode="packed-hover">
File:Zoom-DesktopApp-1.png|Sign In
File:Zoom-DesktopApp-2.png|Sign in with SSO
File:Zoom-DesktopApp-3.png|WPUNJ.zoom.us
</gallery>

===Logging Into Zoom on the Web===
From the Zoom web site you can create and manage meetings.

*To log in to the Zoom website, '''Sign in''' at [http://www.wpunj.edu/zoom www.wpunj.edu/zoom]
*Log in using your WPUNJ account

===Logging in with an existing Zoom account tied to your WPUNJ email===
If you already have a Zoom login tied to your WPUNJ email, you can convert that account to be licensed under the main William Paterson Zoom account.
To access your university-licensed Zoom account:
*Follow the instructions for logging in above, making sure to use the SSO login option which will have you login through WPconnect.
*The first time that you login using the SSO login option, you will receive a prompt that your Zoom account will be transitioned to the 'William Paterson University' account license.
*At that time, your existing Zoom account will be enabled with the 'Pro' features/license of the university account.

''If you do not want your existing Zoom account (tied to your WPUNJ email) to be migrated to the university license, do not login using the SSO option.''
If you have questions on this process, please contact the Helpdesk at www.wpunj.edu/help or (973) 720-4357.

==Joining a Zoom Meeting==
===Joining a Zoom Meeting using the Desktop Application===
#You should have received a link to join a Zoom meeting. Open the link in a browser.
#Select '''Open Zoom''' to open in the Zoom Application. <div class="toccolours mw-collapsible innercollapse" style="width:300px">[[File:Zoom4.JPG | 500px]]</div>
#Select your Audio option. You can either use your phone or computer for audio. <div class="toccolours mw-collapsible innercollapse" style="width:300px">[[File:Zoom5.JPG | 500px]]</div>
===Joining a Zoom Meeting from your Browser===
#Open Zoom link in browser.
#Select '''Join from Browser.'''<div class="toccolours mw-collapsible innercollapse" style="width:300px">[[File:Zoom1.JPG | 500px]]</div>
#If you are unable to join the meeting, the host may not have started the meeting yet. <div class="toccolours mw-collapsible innercollapse" style="width:300px">[[File:Zoom3.JPG | 500px]]</div>

==Scheduling Meetings on Zoom==

You can schedule zoom meetings in multiple ways. You can utilize the Zoom web portal, Outlook desktop or web applications, or the Zoom application itself.

===Using the Zoom Web Portal or Zoom app===
To schedule meetings on the [http://www.wpunj.edu/zoom Zoom web portal] or in the Zoom app, Zoom provides a quick video introduction and step by step instructions on '''[https://support.zoom.us/hc/en-us/articles/201362413-Scheduling-meetings how to schedule zoom meetings.]'''

===Using the Outlook desktop application on PC or Mac===
For the Outlook desktop application on university computers, the Zoom Add-in for Outlook is installed and enabled automatically. To schedule a zoom meeting in the outlook calendar, look for the following button when creating a new calendar event:

[[File:Zoom Calendar item.png |600px|Click the icon to open the Zoom meetings screen]]

More information on using the '''[https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0062925#collapsePC Outlook Add-in for the desktop application can be found on the Zoom Help Center.]'''

===Using Outlook 365===
For Outlook on the web, the Zoom add-in has been pre-installed for all employee accounts. '''[https://support.zoom.us/hc/en-us/articles/115005223126-Zoom-for-Outlook-add-in-web-and-desktop- Please see the Zoom Help Center video and step by step instructions on scheduling Zoom meetings thru Outlook 365.]'''

===Cisco Webex Roomkit for utilizing Zoom in 1800 Valley Roads Board Room===

If you are utilizing the 1800 Valley Road Board Room, please make sure to set the location for the meeting to be the [[Cisco WebEx Roomkits|Roomkit]]

[[category:Software Guides]]

==Security Options and Suggestions==

We suggest reviewing the material provided by Zoom, in the [[Zoom#Getting_Started_with_Zoom|Getting Started with Zoom]] section above.

We recommend utilizing these security options when hosting a meeting:
* '''Do not share meeting links on Social Media. Try to limit link distribution to participant's email address and ask that participants do not share links. '''
* '''Have a Meeting Password'''
* '''Enable waiting room'''
* '''Mute participants upon entry'''
* '''[https://support.zoom.us/hc/en-us/articles/201362153 Disable annotation while sharing screen]'''

If you see an improperly named participant in the waiting room, there are three options:
#Send a message to the waiting room to ask them to edit their display name
#Send a message to the waiting room to ask them to use the “Dial-in” feature, admit the dial-in, then ask them to identify.
#Admit them to the meeting, and immediately ask them via mic or chat to rename. If they do not comply, move them back to the waiting room. '''NOTE''' If you choose to “remove” a participant rather than move them to the waiting room, it makes it very difficult for the participant to rejoin. These settings can be found in your Zoom Portal Account.

In addition to utilizing these options, you can opt to require meeting attendees to have a Zoom account, or utilize their WPUNJ account to connect to your Zoom meeting. This setting is found under '''Meeting Options'''.

[[File:Zoom-authenticated-users.png|300px|Zoom Meeting Options]]

Need to add a non-WPUNJ attendee? Use '''Authentication Exception Add''' following the '''Required authentication to join''' options.

[[File:Zoom-authenticated-users-exception1.png|300px|Zoom Meeting Authentication Exception]][[File:Zoom-authenticated-users-exception2.png|300px|Zoom Meeting Authentication Exception]]

For additional in-depth detail on how to secure your Zoom meetings, see Zoom's [https://zoom.us/docs/doc/Securing%20Your%20Zoom%20Meetings.pdf Securing Your Zoom Meetings guide].

==Zoom Cloud Recording Retention==
Zoom sessions that are saved as Zoom Cloud Recordings are set to have a 365 day retention (from date of recording) before they are automatically deleted. Zoom will send automated email notifications to your WP email in advance of a recordings automatic deletion.

If you would like to ensure that a recording you have saved to Zoom's Cloud recordings does not get automatically deleted, you can login to the Zoom web portal (www.wpunj.edu/zoom) and click on the Recordings tab on the left. Then find the recording and click on the three dots to the far right of the recording and click 'Disable Auto Deletion'.

==Tips and Tricks for Zoom==

===Breakout rooms===
Breakout rooms are only available in regular Zoom meetings, not in a webinar. The best place to set up breakouts is in the Zoom portal.
#Go to wpunj.zoom.us and use the schedule a meeting option
# Scroll down to the button that says Show options,
# Click breakout room pre-assign

Once in the meeting, click on the breakout tab at the bottom of the Zoom screen, and before opening all rooms, choose options (gear wheel on MAC OS, or Options on Windows OS. There are 2 options for participants:

#Allow participants to choose room (recommended)
#Automatically move all pre-assigned participants into breakout rooms
pre-assigning can be done on the schedule page in the Zoom portal as mentioned above

There are more advanced options on the wpunj.zoom.us portal page as well.

[https://support.zoom.us/hc/en-us/articles/206476093-Enabling-breakout-rooms Please refer to the Zoom Support articles for information about Breakout Rooms]

===Closed Captioning===
As of 1/31/21, Zoom now has Built in Captioning and it is available on all university zoom accounts. This needs to be turned on by the host of the meeting following these steps.
#Login to the Zoom Web Portal at www.wpunj.edu/zoom.
#Click on the ''''''Settings'''''' option on the left menu and then scroll down to '''Meeting (Advanced.)'''
#Ensure that '''Closed Captioning''' is toggled '''On''' and the ''''Enabled live transcription service...'''' checkbox is checked.
[[File:zoom6.jpg | 700px]]

Once this is set, the following option will be available in any Zoom meeting scheduled by the host. Clicking on the '''Live Transcript''' icon and then '''Enable Auto-Transcription''' should enable the transcription for that meeting.

[[File:zoom7.jpg | 500px]]

===Edit Sharing Settings in Meeting===

Start your meeting. When you're in the meeting, click the arrow next to "Share" to see an additional screen where you can change sharing settings and change who can present.

[[File:Zoom settings - slaymaker.png]]

===Recording with Audio Transcription===
To record meetings with Audio transcription:
#Login to the WPUNJ Zoom web portal (http://www.wpunj.edu/zoom)
#Click on Settings
#Click on the Recording Tab
#Check the 'Audio Transcript' checkbox under Advanced Cloud Recording Settings.
#Recordings must be saved to the cloud
#Shortly after the meeting has completed, you will receive an email from Zoom with a link to the meeting recording with audio transcript

The setting is available here:

[[File:MicrosoftTeams-image (11).png|Zoom Audio Setting for recording audio transcripts.]]

===Recording Video Resolution===
#To get the maximum resolution, (toggle screen sharing). Then, record locally, not to the Zoom cloud for better video resolution.
#In webinar format, there are choices for HD in the webinar scheduling options:
*Enable HD video for screen shared video
*Enable HD video for attendees
*Always send 1080p video to attendees

There are also more recording options in the Zoom portal under settings/recording on wpunj.zoom.us

===Screen Sharing===
When sharing a video or audio, choose “share computer sound” and “optimize for video” in the Zoom share config page, then select the box to be shared, and click share. **Also set this if you have video or audio embedded in your PowerPoint Slides.
On the Zoom share screen, there is an advanced option to share computer audio ONLY, without sharing your screen. Very useful for providing background music before an event.

Sometimes, there will be “grey” boxes superimposed on top of a shared video representing the panelist panel or chat panel on the screen of the presenter. To remove these, there are 2 options:
*Disable “optimize for video” (this may produce undesirable video effects)
[[File: Zoom8.jpg]]

Or:
*To remove these on the app: on MAC OS, go into settings, share screen, advanced, then choose Screen Capture Mode: “Capture with window filtering”
*To remove these on Windows PC, go into settings, share screen, advanced, then choose Screen Capture Mode: “Secure Share with window filtering”

===Spotlighting===
Locks the selected speaker(s) for all to front and center. This is a global command from the host only. Pinning will move that participant to the top of the local screen of the individual participants, not a global command. Participants have options via the “view” tab at the top right of the Zoom screen.
Please note: Spotlighting is not enabled until 3 or more participants are connected.

===Virtual Backgrounds===

Virtual Backgrounds allow users to mask the background of the room they are in with an image of their choosing. Zoom provides a few default backgrounds, and allows users to select their own image from their device.

Zoom's help center has an [https://support.zoom.us/hc/en-us/articles/210707503-Virtual-Background#h_bebf36a4-c1e9-4769-9d3c-e0d01457d341 article on Using Virtual Backgrounds for PC, Mac and iOS clients.]

You can download William Paterson virtual backgrounds at [https://www.wpunj.edu/university/virtual-backgrounds this link].

===Zoom Webinar===
A Zoom webinar is the same as a Zoom meeting with the following features/exceptions:

Participant panel is broken into two sections:
#Panelists- The webinar panelist is like the Zoom participant with all the functionality of a zoom meeting
#Attendees- The webinar attendee is basically an audience member and can see and hear the panelists, but have no camera or mic access, unless the Zoom host grants permission, one at a time

There is an additional “Q&A” tab at the bottom of the Zoom screen with the controls for attendees to type questions for panelists.
Chat is enabled/disabled by the Zoom host.

==Zoom Teaching Tricks and Tips==

We generally think of Zoom as one of many ways to videoconference individually or in groups however it has many functions that can be leveraged in various ways even when conferencing is not needed.

===Present wirelessly to the projection screen from your Laptop, iPad, or iPhone in any PC equipped classroom===

It may seem like a lot of steps but in reality it is quite simple. Start a Zoom session on your personal device, click Share Screen, then click on the arrow adjacent to the Participants button and make a note of the Meeting ID (found under the Room System tab)

Go to the teaching station (Podium/Desk/etc) and start up the classroom system by selecting Podium PC on the touchpanel. Log into the PC using your WP credentials and launch zoom. Click on the Join Meeting button and enter the credentials from your laptop. The last thing you should do is click on the Maximize button on the Zoom window so the shared video fills the screen. Also if you want to share video or audio, be sure to check the “include audio” box before you select the screen or app to share.

===Present wirelessly to the projection screen from a Laptop, iPad, or iPhone in any PC equipped classroom: Step by step instructions===

''Start the Zoom session from your device''

# Launch Zoom on your laptop/ipad/phone and start a new Meeting
# Click “Join with computer audio” button
# Mute the microphone and speakers on your laptop/ipad/phone
# Click on the arrow to the right of the Participants button and select “Invite…”
# Click the Green Shield on the top of the Zoom meeting, this will display the Meeting ID and Passcode
''Set up the Podium PC to display on the projector''
# Start up the projection system and select PODIUM PC to turn on the projecto. Log into the podium PC using your WP credentials
# Launch Zoom and click “Join a meeting”
# Enter the Meeting ID and Passcode when prompted
# Click “Join with computer audio” button that appears
# Press the Maximize button in the upper right corner of the Zoom window to make it fill the screen
''Share your screen with the Podium PC''
# Go back to your laptop/ipad/phone and press the “Share Screen” button in the lower menu of the Zoom window

===Lecture capture in Classrooms using Hovercam===

# Launch Zoom on your laptop and start a new Meeting
# Click “Join with computer audio” button
# Press the Record Button on the bottom of the Zoom window and select your preferred file location
# We suggest recording to the cloud so the recording will be available from anywhere and there is no risk of losing the file if the PC gets re-imaged or the hard drive malfunctions

===Digital Whiteboard===
This is great for math professors if you'd like to draw using a Wacom tablet and display it to the class via Zoom meeting. You can also record the lectures and share it with the class.
# Log in and start a zoom session
# Select “Fullscreen” in the view menu of the PC’s Zoom window
# Click on the Share Screen Button in the bottom toolbar and select “whiteboard” from the window that shows

===WP Hardware Overview===
All room types have Hovercam SOLO8 usb cameras installed. They have a microphone built into the base which will pick up audio from an individual standing at or near the unit or even speaking loudly from a distance if the noise floor is not too high

[[file:hovercam.jpg]]
The Hovercam can be aimed down towards the desk and used as a document camera, but can also be aimed up at the instructor and used as a webcam for Zoom meetings. (Use middle button on base to flip image vertically)

If you want to show the students in the classroom to the far end, the hovercam rotates at the head. (Please refrain from spinning the base of the hovercam around as the cable can be damaged)

===Additional Hardware===
Most lecture halls have an additional camera mounted at the rear of the room which can be aimed using the controls that show on the touchpanel when PC is selected

Lecture halls have a usb interface which routes the podium microphone and wireless mic recievers into the PC

Wireless Microphones can be reserved and picked up at the Technical Services Window in Hamilton Hall

To reserve a mic or mics, call the Technical Services Window at (973) 720-4357 x1 or go to this link: [[webcheckout.wpunj.edu/sso/patron]]

Webex

2025-06-10T20:56:36Z

Fanningb:

<b><span style="color:#FF8C00">This article provides information on utilizing Webex. If you are looking for instructions for [[Phone and Voicemail System|Cisco Webex Calling App or information on utilizing a Cisco Phone, please see our new documentation.]]</span></b>

== What is Webex? ==
Webex is Cisco’s video and phone conferencing platform. It allows individuals to make, receive, and schedule phone calls, video calls, and conferences from any device. Webex meetings are highly immersive, providing HD video, wireless content sharing and much more. Webex Meetings and Events can have up to 1000 participants. Webex meeting would be more collaborative whereas Webex events are more ideal for presentations and a larger audience.

== Changes to Webex - 2021 ==
'''Important information about changes to Webex at WPUNJ:'''

''A Unified WebEx App''<br>
By years end, the current WebEx Teams app and WebEx Meetings app will be fully replaced by a single app simply called WebEx.

For now, WebEx Meetings will stay in place and anyone with Web Teams should automatically be upgraded to WebEx.

''WebEx Calling in Trial''<br>
We are currently testing WebEx calling in limited trial testing. WebEx calling turns the WebEx application into a fully featured phone experience, using your WPU extension either on or off campus.

For specific information about the calling testing, or if you have questions and concerns, please contact the [https://help.wpunj.edu/ HelpDesk].

== Using the Webex App (Desktop) ==

=== Installation ===
The full application is available through the [https://itwiki.wpunj.edu/index.php/University_Software Software Center] on University imaged machines. <br>
For personal machines, go to https://www.webex.com/downloads.html to install full application for your platform.<br>

After installing, you will need to sign in to the application:
#Select '''Sign in'''
#Enter your '''full WPU email address'''
#Sign in again with '''WPU login''' and '''Duo authentication'''.

=== Interface Overview ===

[[File:WebexUI 1.png|750px|none|Webex App User Interface]]

'''Help'''
<div class="toccolours mw-collapsible mw-collapsed" style="width:700px">On Windows and Mac, you'll see Help at the bottom of your spaces list, which links you to Cisco help documentation.</div>
'''Spaces'''
<div class="toccolours mw-collapsible mw-collapsed" style="width:700px">Your group work takes place in spaces, either in groups or in direct messages with another person. They display prominently so you can get to them whenever you need to. Your most recently active spaces are at the top. If anyone has added you to a new team or space, you'll see it here too. When someone's posted a new message in the space, you'll see the bolded space name.</div>
'''Navigation Menu'''
<div class="toccolours mw-collapsible mw-collapsed" style="width:700px">Switch easily among your message, team, call, and meeting views. Messages appear by default, but your teams, calls, and meetings are just a click away. When you have unread messages in your spaces or teams, you'll see counters next to Messaging and Teams .</div>

'''Profile and Preferences'''
<div class="toccolours mw-collapsible mw-collapsed" style="width:700px">In the app header click your profile to update your picture or name, access your settings and preferences, and set your availability. If you have some important work to finish or are on a call, let people know that you don't want to be disturbed: whether that's for a few minutes or an entire day is up to you.</div>

'''Status'''
<div class="toccolours mw-collapsible mw-collapsed" style="width:700px">In the app header click Set a status , select a status from the list or create and share any status you want, so your colleagues know what you're up to.</div>

'''Search'''
<div class="toccolours mw-collapsible mw-collapsed" style="width:700px">In the app header, just click Search, meet, and call to search through the history of your conversations to find people you're talking to, spaces you're in, messages you received, and files you need.</div>

'''Filters'''
<div class="toccolours mw-collapsible mw-collapsed" style="width:700px">Click to see the available filters. Then, select a filter to show just the messages or spaces you want to see.</div>

'''Start a Conversation, Make a Call, or Add a Contact'''
<div class="toccolours mw-collapsible mw-collapsed" style="width:700px">In the app header, click , and select Send a direct message to create a direct message space between you and just one other person, or select Create a Space to start a group conversation. You can also select Make a call , or select Add a contact.</div>

'''Devices'''
<div class="toccolours mw-collapsible mw-collapsed" style="width:700px">In the app header on Windows and Mac, you can connect automatically with Webex devices from the Connect to a Device menu. When connected, you can share your screen, start a call, or open a space (on Webex Board). You can also connect to your desk phone from the menu to make calls and join meetings. If you have a lot of devices close by, you can set certain devices to not automatically connect.</div>

'''Activities'''
<div class="toccolours mw-collapsible mw-collapsed" style="width:700px">Whenever you're in a space, click the activity menu tabs to get access to all the different activities you can do:

''Messages'' — Messages are where you chat with colleagues. We keep these messages secure so you can feel confident sharing your work ideas in Webex.

''People'' — see who's in the space, or if you're a moderator you can add people to the space.

''Content'' — find and see all your shared files, photos, links and whiteboard content.

''Schedule'' — create a meeting from the space or get a list of meetings already scheduled for the space.</div>

'''Call/Meet'''
<div class="toccolours mw-collapsible mw-collapsed" style="width:700px">
''Audio'' — make an audio call to a person or to people in a Space.<br>

''Video'' — make a video call to a person or to people in a Space.</div>

'''Application Update Available'''
<div class="toccolours mw-collapsible mw-collapsed" style="width:700px">
[[File:CiscoWebex-Update-Icon.png|thumb|none]]
The Cisco Webex App will periodically prompt for an update by showing an icon in the sidebar. Click the green circle icon to relaunch Webex and install the newest application version.<br></div>

== Webex Meetings ==
'''The Cisco Webex Meetings application will no longer be used within the next year.''' The below information is legacy info relating to the use of the previous Webex Meetings app.

=== Starting and/or Joining a Meeting ===

'''A short video tutorial as well as additional information can be found on the [https://help.webex.com/en-us/nrbgeodb/Join-a-Webex-MeetingWebex Article about Joining a Webex Meeting].'

#If you are using the desktop application you can use the '''Join a Meeting''' option to join from the application.
#If you are using an WP imaged machine, you will be able to see your calendar, and be able to start or join a meeting from the desktop application as well. <br>[[File:Webex-DesktopApp-JoinMeeting1.png|600px]]
#Click '''Start a Meeting''' or '''Join a Meeting''' and follow prompt to install or open the webex app. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex03.PNG | 750px]]</div>
#Click '''Start Meeting''' or '''Join Meeting''' when you are ready. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex7.jpg | 750px]]</div>
#Once you start the meeting, others will be able to join. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex8.jpg | 750px]]</div>
#As a host, If you click '''Participant''' at the top, you can edit settings for participants. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex9.jpg | 750px]]</div>
#In the middle of the window, you can turn your mic or camera on/off, share your screen, view participants, and more. <div class="toccolours mw-collapsible innerollapse" style="width:300px">[[File:Webex10.jpg | 750px]]</div>

=== Using the Web Version ===
From your web browser, Webex is available at [http://www.wpunj.edu/webex www.wpunj.edu/webex].
#Select '''Sign in''' <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex1.jpg | 750px]]</div>
#Enter your '''full WPU email address''' <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex2.jpg | 750px]]</div>
#Sign in again with '''WPU login''' and '''Duo authentication'''. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex3.jpg | 750px]]</div>

=== Scheduling a Meeting from the Web ===
#Click '''Schedule.''' <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex12.PNG | 750px]]</div>
#Fill required sections. <div class="toccolours mw-collapsible innercollapse" style="width:300px">[[File:Webex6.jpg | 750px]]</div>
#If you are creating the meeting for someone else, you can make another user the '''alternate host.''' Add everyone as attendees and then select the '''alternate host''' icon next to the user you would like to make the host. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex43.PNG | 750px]]</div>

=== Starting and/or Joining a Meeting from the Web ===

'''A short video tutorial as well as additional information can be found on the [https://help.webex.com/en-us/nrbgeodb/Join-a-Webex-MeetingWebex Article about Joining a Webex Meeting].'''

Whoever creates the Meeting will be able to "start" the meeting. Once the meeting is started, attendees can "join."
#Once you have created a meeting or have been invited to a meeting, you can start or join the meeting from the Web. [[Webex#Starting_and/or Joining a_Meeting_from_Outlook|(Additionally, if sent a calendar invitation, the link to join or start the meeting can be found on your Outlook calendar.)]] ''' We suggest utilizing the Desktop App over the Web App when available'''<div class="toccolours mw-collapsible innerollapse" style="width:300px">[[File:Webex5.jpg | 300px]]</div>
#Click '''Start a Meeting''' or '''Join a Meeting''' and follow prompt to install webex.exe. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex03.PNG | 300px]]</div>
#Click '''Start Meeting''' or '''Join Meeting''' when you are ready. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex7.jpg | 300px]]</div>
#Once you start the meeting, others will be able to join. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex8.jpg | 500px]]</div>
#As a host, If you click '''Participant''' at the top, you can edit settings for participants. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex9.jpg | 300px]]</div>
#In the middle of the window, you can turn your mic or camera on/off, share your screen, view participants, and more. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex10.jpg | 500px]]</div>

===Starting and/or Joining a Meeting from Outlook ===

'''A short video tutorial as well as additional information can be found on the [https://help.webex.com/en-us/nrbgeodb/Join-a-Webex-MeetingWebex Article about Joining a Webex Meeting].'''

#Once a meeting is scheduled, it will appear on your Outlook calendar.
#You can start the meeting from the calendar event.<div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex6-3.jpg | 750px]]</div>
#Click '''Start a Meeting''' or '''Join a Meeting''' and follow prompt to install or open the webex app. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex03.PNG | 750px]]</div>
#Click '''Start Meeting''' or '''Join Meeting''' when you are ready. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex7.jpg | 750px]]</div>
#Once you start the meeting, others will be able to join. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex8.jpg | 750px]]</div>
#As a host, If you click '''Participant''' at the top, you can edit settings for participants. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex9.jpg | 750px]]</div>
#In the middle of the window, you can turn your mic or camera on/off, share your screen, view participants, and more. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex10.jpg | 750px]]</div>

===Audio Settings===
'''The default audio setting is to use your computer/headset. If you want to use your phone for audio, it is best to change before Joining or Starting a meeting.'''

For information on how to choose your audio and video settings before you join a meeting, visit https://help.webex.com/en-us/ibcbx/Webex-Teams-Choose-Your-Audio-and-Video-Settings-Before-You-Join-a-Meeting.

#To change the audio to your phone, notice the audio button at the bottom of the Start/Join page. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex33.PNG | 750px]]</div>
#Select the '''Call in''' option. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex34.PNG | 750px]]</div>
#Call the phone number listed and follow telephone prompts to enter the Access Code and Attendee ID. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex35.PNG | 750px]]</div>
#You can also use the '''Call me at''' option and enter your phone number and follow telephone prompts. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:Webex37.PNG | 750px]]</div>

===Webex Events===
Webex Events work well for larger audiences where most participants are there to see a presentation. https://help.webex.com/en-us/ngd4k6q/Get-Started-with-Cisco-Webex-Events
#Log into '''[http://www.wpunj.edu/webex wpunj.edu/webex]'''
#Find '''Webex Events''' on the bottom left of the page. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex04.PNG | 750px]]</div>
#Click '''Schedule an Event''' in the '''Host an Event''' section. Note that whoever is hosting the event should schedule the event.<div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex05.PNG | 750px]]</div>
#Fill out all required sections. <div class="toccolours mw-collapsible innercollapse" style="width:300px">[[File:webex06.PNG | 750px]]</div>
#Under '''Attendees & Registration''' click '''Create an invitation list''' to invite attendees. This group would be the audience.<div class="toccolours mw-collapsible innercollapse" style="width:300px">[[File:webex08.PNG | 750px]]</div>
#Under '''Presenters & Presentations''', click '''Create invitation list''' for Presenters and Panelists. <div class="toccolours mw-collapsible innercollapse" style="width:300px">[[File:webex09.PNG | 750px]]</div>
#Once everything is correct, click '''Schedule This Event.''' <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex10.PNG | 750px]]</div>
#Send email invitations and they will now show up in Outlook Calendars. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex11.PNG | 750px]]</div>

===Webex Extension for Office 365===

#From your [https://outlook.office.com/calendar/ Calendar on Office 365] create a new calendar event and select '''More options''' in the lower right hand corner. <div class="toccolours mw-collapsible mw-collapsed" style="width:500px">[[File:Webex-extension0.png | 500px]]</div>
#Within the more options calender event screen, select the '''three dots''' [[File:Webex-extension4.jpg]] in the upper right hand corner and select '''Get Add-ins''' <div class="toccolours mw-collapsible innercollapse" style="width:500px">[[File:Webex-extension1.png | 500px]]</div>
#This will take you to the '''Add-Ins for Outlook'''. Select '''Admin-managed''' and select the add button under the '''Cisco Webex Meeting Scheduler''' extension. <div class="toccolours mw-collapsible mw-collapsed" style="width:500px">[[File:Webex-extension2.png | 500px|left]][[File:Webex-extension3.png | 500px|right]]</div>
#When you return back to the Outlook Calendar, you can now select '''the three dots''' [[File:Webex-extension4.jpg]] and select '''Cisco Webex Meeting Scheduler''' > '''Add Webex Meeting'''. <div class="toccolours mw-collapsible innercollapse" style="width:500px">[[File:Webex-extension5.png | 500px]]</div>
#The first time you utilize this add-in you will be prompted to log in. Please use your full WPUNJ email address on the first login screen. On the following login page use your username and password on the WPUNJ login page. After logging in to to the WPUNJ page you will be prompted for Duo Authentication.
#The WebEx Meeting information will be automatically added to description field of the Calendar event. <div class="toccolours mw-collapsible innercollapse" style="width:500px">[[File:Webex-extension6.png | 500px]]</div>

===Webex Add-in for the Outlook Desktop Application===
The Webex add-in for Outlook can be installed thru the [[University Software|Software Center]] and the [[Mac OS Managed Software Center|Managed Software Center]] on WPU imaged machines.

===Webex Meetings Application===

Additionally, Webex has the Outlook add-in available for download, from their website for other machines. [[www.wpunj.edu/webex]], you can find the Webex desktop application as well as the outlook add-in on the Downloads page.

#Open Outlook Desktop Client.
#You can utilize the Webex Add-in from the Home tab of Outlook within the Mail or Calendar sections of Outlook, or within scheduled or new appointments or meetings.
#From a new or existing appointment, select '''Add Webex Meeting''' and select '''Add Webex Meeting''' from the drop down
#Outlook will connect to Webex to generate a meeting invitation
#You will see text added to the meeting invite, but will not see the meeting information until the appointment is saved
#You can start your Webex from the '''Join meeting''' button in the meeting appointment a few minutes before your meeting is scheduled to begin.
<gallery mode="packed-hover">
File:Webex-extension-outlook1.png|Webex Add-in in Outlook Appointment
File:Webex-extension-outlook2.png|Webex meeting being generated
File:Webex-extension-outlook3.png|Webex information added to appointment
File:Webex-extension-outlook4.png|Webex Meeting information within the appointment
</gallery>

You can schedule and start meetings right from the Webex Application.
#Click '''Schedule''' and you can fill out the Outlook Meeting Invitation.
#Click '''Start''' to Start an upcoming meeting.
<gallery mode="packed-hover">
File:webex1-40.PNG|Webex Application
File:webex1-41.PNG|Webex Schedule Meeting
File:webex1-42.PNG|Webex Start Meeting
</gallery>

===Useful tools===
We recommend testing Webex meetings and events if you have never used it before. Please see this Webex Help Center. https://help.webex.com/en-us/
#By default, whoever creates the meeting is the Host. You can change role by right-clicking on the participant. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex17.png | 750px]]</div>
#Screen sharing can be done by clicking the share button. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex13.png | 750px]]</div>
#Record your meeting using the record button. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex14.png | 750px]]</div>
#Invite more attendees and other options by clicking the 3 vertical dots. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex16.png | 750px]]</div>
#Ensure participants are on mute as soon as they enter the meeting so that the main presenter can be uninterrupted upfront. If necessary, the user can unmute themselves at a later time or the meeting host can unmute them. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex38.PNG | 250px]]</div>
#Avoid unauthorized screen/application sharing by unchecking “Anyone can share”. If necessary, the host can designate specific users as presenters in the course of the meeting. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex42.PNG | 250px]]</div>
#Once all the participants are in the meeting, the host can lock the meeting. Anyone trying to join after the meeting room has been locked will be placed in the lobby and will require authorization to enter the meeting. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex39.PNG | 250px]]</div>
#To avoid users being distracted by other participants, pin the video of the presenter for everyone in the meeting.<div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex40.PNG | 300px]]</div>
#In the event a participant is disruptive there are several actions the host can take. These are available by right clicking on the user in the participant panel. The key ones are Mute, Stop Video, and in extreme cases Expel the participant. If the room is locked, the user will not be able to return, unless authorized by the host.<div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex41.PNG | 250px]]</div>

===Webex Meetings Mobile App===
You can download the Cisco Webex Meetings App on your Phone. Please note these screencaps are on an iPhone and will be slightly different for other phones and operating systems.
[[File:Webex20a.png|500px|right]]
#Search for '''WebEx''' in the App Store. 
#Select '''GET''' <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex19.png | 300px]]</div>
#Select '''GET''' again to download the app. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex20.png | 300px]]</div>
#Open App. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex23.PNG | 300px]]</div>
#Select '''I Accept''' <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex24.PNG | 300px]]</div>
#Select '''Sign in''' <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex25.PNG | 300px]]</div>
#Sign in with your '''full email address'''. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex26.PNG | 300px]]</div>
#Enter Site URL. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex27.PNG | 300px]]</div>
#Login with WPU Credentials. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex28.PNG | 300px]]</div>
#Authenticate with Duo. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex29.PNG | 300px]]</div>
#If you have a meeting already set, you can select '''Join.''' <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex30.PNG | 300px]]</div>
#Select '''Join Meeting.''' <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex31.PNG | 300px]]</div>
#Enter Meeting Number which can be found in your email. <div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:webex32.PNG | 300px]]</div>

#==Cisco Webex Roomkit information==
#
#If you are utilizing a room with a [[Cisco WebEx Roomkits]], please visit the [[Cisco WebEx Roomkits|Roomkit]] page for more information.
#

[[category:Software Guides]]

== Cisco 8841 Office Phone Overview ==

[[File:Cisco 8841 Guide.pdf|thumb|Cisco 8841 Guide]]

[[File:Cisco 8841 Guide Page 1.jpg|thumb|Cisco 8841 Guide Page 1]]
[[File:Cisco 8841 Guide Page 2.jpg|thumb|Cisco 8841 Guide Page 2]]
[[File:Cisco 8841 Guide Page 3.jpg|thumb|Cisco 8841 Guide Page 3]]
[[File:Cisco 8841 Guide Page 4.jpg|thumb|Cisco 8841 Guide Page 4]]

ArcGIS

2025-02-26T16:52:39Z

Fanningb: /* ArcGIS Pro for University Managed Computers */

ArcGIS Pro is available for installation on University imaged computers as well as personally owned computers. The process is different for each scenario.

== ArcGIS Pro for University Managed Computers ==
Use of ArcGIS Pro on University managed computers requires an ArcGIS Online account. To get access to ArcGIS Online a Help Desk ticket must be submitted by a faculty member under the 'Software' category. Because there are a limited number of licenses, student requests must be made by their instructor.

If you are using a Windows computer '''provided by the WPU IT Department''', once you have contacted Information Technology through a Help Desk ticket, they will provide instructions on how to install ArcGIS via the '''Software Center.'''

Open the software and it should prompt you to log in and authenticate.

== ArcGIS Pro/Online for Personally Owned Computers ==
Note: steps below are for '''personal devices''' only.

ArcGIS Online is a key component and an integral part of the Esri ArcGIS system. It is a content management system comprised of applications and templates for creating interactive maps. ArcGIS Online users can share maps within an organization or the world through ready-to-use tools that are available for the web, smartphones and tablets. Data, delivered as maps and information feeds, are accessible by other web developers and GIS analysts who can share its contents through the same system. ArcGIS Online is mainly used by GIS professionals to publish information online – including geographic information, cartography, analytics and workflows.

Users can use ArcGIS Online to extend the capabilities of ArcGIS for Desktop, ArcGIS for Server, ArcGIS applications, and ArcGIS APIs and Runtime SDKs. Users can also add many types of maps, layers, applications, tools and files to ArcGIS Online.

ArcGIS Pro can be downloaded for personally owned computers from https://wpunj.maps.arcgis.com/.

=== Downloading ArcGIS Pro from ArcGIS Online ===
# Navigate to https://wpunj.maps.arcgis.com/.
# Click the button that says William Paterson University.
# Sign in with your WPU credentials.
# At the top of the page, click your user name and click My settings.<div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:ArcGIS Account.png| 500px]]</div>
# On the My settings page, click the Licenses tab.<div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:ArcGISProDownload.png| 500px]]</div>
# Next to ArcGIS Pro, click Download.
# In the Download window, review the Language setting. If you want to download a localized version of ArcGIS Pro, change the setting to the language you want.<div class="toccolours mw-collapsible mw-collapsed" style="width:300px">[[File:ArcGISProVersionDownload.png| 500px]]</div>
# Click Download.
# After installing, please select the dropdown for Named User License.
# Enter this for URL: https://wpunj.maps.arcgis.com/
# Click authenticate/start and then there will be a WPU log in prompt. Enter your username and authenticate.

Instructions provided by https://pro.arcgis.com/en/pro-app/latest/get-started/download-arcgis-pro.htm

[[Category:Software Guides]]

Information Technology Security

2025-02-20T15:37:00Z

Fanningb: /* Software and Security Updates */

[[image:Security-Lock.jpg|right|275px]]
==Software and Security Updates==
Periodically [http://www.wpunj.edu/it Information Technology] enforces software and security updates (including Microsoft, Apple, or other software vendor updates) on University computers. Updates often require that the computer be restarted to ensure the update is applied fully. This process ensures that our computer environment remains secure for all users.
Depending on the type of update, a restart dialog resembling one of the pictures below will be displayed.

<BR><BR>
This dialog is shown with no countdown.
<BR>
[[image:Reboot-prompt-software-center2.png|400px]]
<BR><BR><BR><BR>
This dialog has a default countdown of just over 12 hours.
<BR>
[[image:Restart-prompt-software-center.jpg|400px]]
<BR><BR><BR><BR>
This dialog has a default countdown of 12 hours with the option to defer the restart up to an additional '''12''' hours for a total of '''24''' hours.
<BR>
[[image:Restart-Prompt-Win10.PNG|400px]]
<BR><BR><BR><BR>
This dialog counts down 1 hour. <BR>
[[image:SCCM-Reboot-TaskSequence.jpg|400px]]



[[Category:Windows]]
[[category:Software Guides]]
[[category:TC Portal]]
[[category:Help Desk]]

Distribution Lists

2024-09-13T18:38:59Z

Fanningb: /* Information Source */

This article defines the scopes of William Paterson University's email distribution lists. This is an evolving document, and will be expounded upon over time.

==Information Source==
The Human Resources Workday data is the source of the information for automatically generated lists. For some lists, additional Banner information is used.

==Automatically Updating Lists==
These email distribution lists are updated daily, each morning, by an automated process.
Sending access to these lists may be restricted to only certain approved senders. If you require access to send to one of the restricted lists, please enter a Helpdesk request (at www.wpunj.edu/helpdesk) for your request to be reviewed.



* '''All Employees''': Includes all employee email accounts existing in the email system (not including non-employee and generic accounts.)

* '''All Students''': Includes all student email accounts existing in the email system.

* '''All Active Employees''': Includes email accounts for any currently active employee (based on HR employment status) excluding student employees and graduate assistants.

* '''All Enrolled Students''': Includes all email accounts for students, including enrolled employees, currently enrolled with greater than 0 credits in the current (or next, if starting within 7 days) semester.

* '''All Enrolled Main''': Includes all email accounts for Main campus students, including enrolled employees, currently enrolled with greater than 0 credits in the current (or next, if starting within 7 days) semester.

* '''All Enrolled WPOnline''': Includes all email accounts for WPOnline students, including enrolled employees, currently enrolled with greater than 0 credits in the current (or next, if starting within 7 days) semester.

* '''FAC/PROF/LIB/Staff (Faculty/Professional Staff/Librarians)''': Includes full-time and part-time Faculty, Professional Staff and Librarians (as designated by Workday HR)

* '''Academic Affairs Division''': Includes all email accounts for full-time and part-time employees/faculty (excluding adjunct faculty) in the Academic Affairs division (as designated in Workday).

* '''ACADEMIC CHAIRS''': Includes email accounts for Academic Chairs based on the Department Configuration Table in the FLM Module (maintained by the Provost's Office).

* '''Adjuncts''': Includes all adjunct faculty (as designated in Workday HR) plus any staff member who has an active course assignment as an instructor

* '''Classified''': Includes all Classified staff (as designated in Workday HR) - CWA, IFPTE, FOP & PBA

* '''FACULTY''': Includes 10-month, 12-month, and part-time faculty and librarians (as designated in Workday HR)

* '''FACULTY-Emeritus''': Includes all emeritus faculty (as designated with Emeritus indicator both in Banner HR and Workday HR) who still have WPUNJ email accounts


* '''HIGHER ED MANAGERS''': Includes all Higher Education Managers and Confidential Employees (as designated in Workday HR)

* '''LIBRARY FACULTY''': Includes Librarians, including Dean of Library (as designated in Workday HR)

* '''Professional Staff''': Includes AFT Professional Staff (as designated by Workday HR)

* '''Professional Staff and Librarians''': Includes AFT Professional Staff and Librarians (as designated by Workday HR)

* '''CAHSSFTFaculty''': Includes all full-time and half-time faculty in the College of Arts, Humanities and Social Sciences (as designated in Workday HR) excludes adjuncts, project employees, and stipend employees

* '''CAHSSStaff''': Includes all full-time and part-time staff in the College of Arts, Humanities and Social Sciences (as designated in Workday HR)- excludes project employees and stipend employees

* '''CAHSSAdjunctFaculty''': Includes all adjunct faculty in the College of Arts, Humanities and Social Sciences (as designated in Workday HR)

* '''COB''': Includes all full-time and part-time faculty and employees in the College of Business (as designated in Workday HR) - excludes adjuncts, project employees, and stipend employees

* '''COE''': Includes all full-time and part-time faculty and employees in the College of Education (as designated in Workday HR) - excludes adjuncts, project employees, and stipend employees

* '''COSH''': Includes all full-time and part-time faculty and employees in the College of Science and Health (as designated in Workday HR) - excludes adjuncts, project employees, and stipend employees

== Manually Maintained Lists==
The below lists are individually maintained by the department indicated:

Academic Affairs -- Provost Office

AcademicDeansandAssocDeans -- Provost Office

Acct & Laws Adjuncts -- Accounting & Law

acct&law -- Accounting & Law

Ace-Net -- Information Technology

Administration -- Maintenance PPO

Anthro Adjuncts -- Anthropology

Anthro FT Faculty -- Anthropology

biofaculty -- Biology

biostaff -- Biology

Career Development -- Career Development

Classified -- Human Resources

COB -- College of Business

COB-Council -- College of Business

CODS-Clinic -- Communication Disorders

CODS-Std -- Communication Disorders

COE Adjuncts -- College of Education

COE College Council -- College of Education

COE Deans Office -- College of Education

COE Faculty & Professional Staff -- College of Education

COE Guest Roster -- College of Education

COE Liaisons -- College of Education

COE NJQR -- College of Education

COE PIRs -- College of Education

COE Prof Staff -- College of Education

COE Support Staff -- College of Education

CollegeHallStaff -- Information Technology

CRP -- Information Technology

Directors Council -- Provost Office

Directors & Supervisors -- Human Resources

Econ & Finance Adjuncts -- Economics & Finance

Econ&Finance -- Economics & Finance

EmeritusFaculty -- Biology

ENS-Network -- Information Technology Enterprise Network and System Services

ENSS -- Information Technology Enterprise Network and System Services

Ens-Systems -- Information Technology Enterprise System Services

First Year English -- English

FLM-users -- Provost Office

FSPAdeansSecys -- Institutional Research

FSPAusers -- Institutional Research

GradProgamDir -- Provost Office

HighEdMngrs -- Human Resources

HobartManor -- Advancement

LabSpecs -- Information Technology

Librarycouncil -- Library

LibraryFaculty -- Library

LibraryBuilding -- Library

LibraryClassifiedStaff -- Library

MaintSupervisors -- Maintenance PPO

MaintCustodial -- Maintenance PPO

MaintShops -- Maintenance PPO

Mkt&Mgt Adjuncts -- Marketing & Management

Mkt&Mgmnt -- Marketing & Management

Programmers -- Information Technology

ProvostCouncil -- Provost Office

Renewals -- Library

SDEM-Directors -- Student Development

SDEM-Division -- Student Development

Sociology -- Sociology

SociologyAdjuncts -- Sociology

StudyRooms -- Library

SupportSpecials -- Information Technology

SYSprogs -- Information Technology

UserServices -- Information Technology

[[Category:Email]]

Distribution Lists

2024-09-13T18:38:18Z

Fanningb: /* Automatically Updating Lists */

This article defines the scopes of William Paterson University's email distribution lists. This is an evolving document, and will be expounded upon over time.

==Information Source==
The Human Resources Data Base Employee Classification (PEAEMPL e-class) is the source of the information for automatically generated lists. For some lists, additional Banner information is used.

==Automatically Updating Lists==
These email distribution lists are updated daily, each morning, by an automated process.
Sending access to these lists may be restricted to only certain approved senders. If you require access to send to one of the restricted lists, please enter a Helpdesk request (at www.wpunj.edu/helpdesk) for your request to be reviewed.



* '''All Employees''': Includes all employee email accounts existing in the email system (not including non-employee and generic accounts.)

* '''All Students''': Includes all student email accounts existing in the email system.

* '''All Active Employees''': Includes email accounts for any currently active employee (based on HR employment status) excluding student employees and graduate assistants.

* '''All Enrolled Students''': Includes all email accounts for students, including enrolled employees, currently enrolled with greater than 0 credits in the current (or next, if starting within 7 days) semester.

* '''All Enrolled Main''': Includes all email accounts for Main campus students, including enrolled employees, currently enrolled with greater than 0 credits in the current (or next, if starting within 7 days) semester.

* '''All Enrolled WPOnline''': Includes all email accounts for WPOnline students, including enrolled employees, currently enrolled with greater than 0 credits in the current (or next, if starting within 7 days) semester.

* '''FAC/PROF/LIB/Staff (Faculty/Professional Staff/Librarians)''': Includes full-time and part-time Faculty, Professional Staff and Librarians (as designated by Workday HR)

* '''Academic Affairs Division''': Includes all email accounts for full-time and part-time employees/faculty (excluding adjunct faculty) in the Academic Affairs division (as designated in Workday).

* '''ACADEMIC CHAIRS''': Includes email accounts for Academic Chairs based on the Department Configuration Table in the FLM Module (maintained by the Provost's Office).

* '''Adjuncts''': Includes all adjunct faculty (as designated in Workday HR) plus any staff member who has an active course assignment as an instructor

* '''Classified''': Includes all Classified staff (as designated in Workday HR) - CWA, IFPTE, FOP & PBA

* '''FACULTY''': Includes 10-month, 12-month, and part-time faculty and librarians (as designated in Workday HR)

* '''FACULTY-Emeritus''': Includes all emeritus faculty (as designated with Emeritus indicator both in Banner HR and Workday HR) who still have WPUNJ email accounts


* '''HIGHER ED MANAGERS''': Includes all Higher Education Managers and Confidential Employees (as designated in Workday HR)

* '''LIBRARY FACULTY''': Includes Librarians, including Dean of Library (as designated in Workday HR)

* '''Professional Staff''': Includes AFT Professional Staff (as designated by Workday HR)

* '''Professional Staff and Librarians''': Includes AFT Professional Staff and Librarians (as designated by Workday HR)

* '''CAHSSFTFaculty''': Includes all full-time and half-time faculty in the College of Arts, Humanities and Social Sciences (as designated in Workday HR) excludes adjuncts, project employees, and stipend employees

* '''CAHSSStaff''': Includes all full-time and part-time staff in the College of Arts, Humanities and Social Sciences (as designated in Workday HR)- excludes project employees and stipend employees

* '''CAHSSAdjunctFaculty''': Includes all adjunct faculty in the College of Arts, Humanities and Social Sciences (as designated in Workday HR)

* '''COB''': Includes all full-time and part-time faculty and employees in the College of Business (as designated in Workday HR) - excludes adjuncts, project employees, and stipend employees

* '''COE''': Includes all full-time and part-time faculty and employees in the College of Education (as designated in Workday HR) - excludes adjuncts, project employees, and stipend employees

* '''COSH''': Includes all full-time and part-time faculty and employees in the College of Science and Health (as designated in Workday HR) - excludes adjuncts, project employees, and stipend employees

== Manually Maintained Lists==
The below lists are individually maintained by the department indicated:

Academic Affairs -- Provost Office

AcademicDeansandAssocDeans -- Provost Office

Acct & Laws Adjuncts -- Accounting & Law

acct&law -- Accounting & Law

Ace-Net -- Information Technology

Administration -- Maintenance PPO

Anthro Adjuncts -- Anthropology

Anthro FT Faculty -- Anthropology

biofaculty -- Biology

biostaff -- Biology

Career Development -- Career Development

Classified -- Human Resources

COB -- College of Business

COB-Council -- College of Business

CODS-Clinic -- Communication Disorders

CODS-Std -- Communication Disorders

COE Adjuncts -- College of Education

COE College Council -- College of Education

COE Deans Office -- College of Education

COE Faculty & Professional Staff -- College of Education

COE Guest Roster -- College of Education

COE Liaisons -- College of Education

COE NJQR -- College of Education

COE PIRs -- College of Education

COE Prof Staff -- College of Education

COE Support Staff -- College of Education

CollegeHallStaff -- Information Technology

CRP -- Information Technology

Directors Council -- Provost Office

Directors & Supervisors -- Human Resources

Econ & Finance Adjuncts -- Economics & Finance

Econ&Finance -- Economics & Finance

EmeritusFaculty -- Biology

ENS-Network -- Information Technology Enterprise Network and System Services

ENSS -- Information Technology Enterprise Network and System Services

Ens-Systems -- Information Technology Enterprise System Services

First Year English -- English

FLM-users -- Provost Office

FSPAdeansSecys -- Institutional Research

FSPAusers -- Institutional Research

GradProgamDir -- Provost Office

HighEdMngrs -- Human Resources

HobartManor -- Advancement

LabSpecs -- Information Technology

Librarycouncil -- Library

LibraryFaculty -- Library

LibraryBuilding -- Library

LibraryClassifiedStaff -- Library

MaintSupervisors -- Maintenance PPO

MaintCustodial -- Maintenance PPO

MaintShops -- Maintenance PPO

Mkt&Mgt Adjuncts -- Marketing & Management

Mkt&Mgmnt -- Marketing & Management

Programmers -- Information Technology

ProvostCouncil -- Provost Office

Renewals -- Library

SDEM-Directors -- Student Development

SDEM-Division -- Student Development

Sociology -- Sociology

SociologyAdjuncts -- Sociology

StudyRooms -- Library

SupportSpecials -- Information Technology

SYSprogs -- Information Technology

UserServices -- Information Technology

[[Category:Email]]

2021-08-25T15:36:08Z

Fanningb: /* JMP Pro for Home Use */

2021-08-25T14:06:42Z

Fanningb: Created page with "Save your SID file or files. We recommend you save each attached SID file to a location you can easily reference. Start your JMP Software. Double-click your desktop icon or..."

Save your SID file or files.

We recommend you save each attached SID file to a location you can easily reference.

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If your JMP license is past your expiration date, the first screen you see at JMP launch is a message that your JMP license is expired.
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If your JMP license has not expired, you must start the renewal process manually.
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